Adobe PageMaker 7.0 Classroom in a Book- P10

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Adobe PageMaker 7.0 Classroom in a Book- P10

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Adobe PageMaker 7.0 Classroom in a Book- P10: This book, as well as the software described in it, is furnished under license and may be used or copied only in accordance with the terms of such license. The content of this book is furnished for informational use only, is subject to change without notice, and should not be construed as a commitment by Adobe Systems Incorporated. Adobe Systems Incorporated assumes no responsibility or liability for any errors or inaccuracies that may appear in this book....

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  1. 262 LESSON 8 Sailing publication 5 Choose File > Save. before it, you can add a space before the You have now redefined the TOC Index title leader and format the space with the style to be exactly like the TOC Heading 1 attributes you want for the leader. style. When you regenerate the table of con- 3 Go to the first entry that has the TOC tents, everything will be formatted correctly. Heading 1 style applied to it, Leaving the Land to Set Sail. Select the text tool ( ) and Regenerating the table of contents type a space immediately before the dot 1 Choose Utilities > Create TOC. leader. Select the space you just typed, and use the Control palette in character view to 2 Select Replace Existing Table of Contents, apply 11.5-point AGaramond. Then choose and click OK. Edit > Copy, because you want to use that PageMaker generates a new table of contents space to format other leader tabs in the fol- and replaces the old text with the new table lowing steps. of contents text. The page numbers in the rest of the book have changed to reflect the changes you made. LEAVING THE LAND TO SET SAIL ................................................................ 3 Taking to the water ........................................................................ 4 Adding sails .................................................................................... 4 Building better boats ...................................................................... 5 Formatting the dot leaders and page Rafts ............................................................................................... 6 numbers Canoes ........................................................................................... 7 Planked boats ................................................................................. 8 Rigging the sails ............................................................................. 9 The next problem is that the dot leaders of THE EVOLUTION OF SAILING .................................................................... 11 the bold TOC entries are too heavy. The A Dutch treat ............................................................................... 12 obvious solution is to select the leader and l h apply different formatting, but if you try it, 4 The next TOC Heading 1 paragraph, The you’ll see what actually happens. Evolution of Sailing, doesn’t have a space 1 Select a TOC Heading 1 leader without before the dot leader, so after the word selecting the space that precedes it. Sailing, paste the formatted space you 2 Apply 11.5-point AGaramond (not bold) copied in the previous step. to it. 5 In the same way, paste the formatted space The dot leader is still big and bold because it after the entries on the remaining TOC derives its formatting from the last character Heading 1 line and to the index title line. before the dot leader begins. However, you Your table of contents should now match the don’t want to change the paragraph format- sample file 08TocFin.pmd. You’ve com- ting of the TOC entry. To reformat any kind pleted the table of contents, and, in fact, of tab leader differently than the characters
  2. ADOBE PAGEMAKER 7.0 263 Classroom in a Book you’ve completed the book. You’ll hide the 2 Choose File > Print. Make sure that a PPD guides so that you can see the completed lay- appropriate for your printer is selected, if out more clearly. you have a PostScript printer. Otherwise, select the appropriate printer. Note: You can also use the Export Adobe PDF CONTENTS command, as described in Creating an Adobe PDF version of the flyer on page 41. LEAVING THE LAND TO SET SAIL ................................................................ 3 Taking to the water ........................................................................ 4 Adding sails .................................................................................... 4 Building better boats ...................................................................... 5 Rafts ............................................................................................... 6 3 Select Print All Publications in Book. Canoes ........................................................................................... 7 Planked boats ................................................................................. 8 Rigging the sails ............................................................................. 9 The Sloop Elia 11 THE EVOLUTION OF SAILING .................................................................... 11 A Dutch treat ............................................................................... 12 This choice is available to you because the Royal yachting .............................................................................. 12 A genteel sport ............................................................................. 13 Getting organized ......................................................................... 13 Getting steamed up ...................................................................... 14 Still cruising along ........................................................................ 15 publication that you’re in has a book list in Sailing past 1900 .......................................................................... 15 The 1920s .................................................................................... 16 The 1930s .................................................................................... 16 The 1940s .................................................................................... 17 it. If the current publication doesn’t contain Modern sailing ............................................................................. 17 Masts and sails 22 SAILING & RACING THE WIND TODAY ........................................................ 19 Boat basics .................................................................................... 20 a book list, this choice is grayed out. The The hull ....................................................................................... 20 The centerboard or keel ................................................................ 21 Steering mechanisms .................................................................... 21 The mast and sails ........................................................................ 21 Sailing basics ................................................................................ 23 other choices in the Print Document dialog Continuing tradition .................................................................... 24 The rules of the sea....................................................................... 25 The great races ............................................................................. 26 box are the same as for a document that INDEX .................................................................................................. 29 Key West Race Week 27 doesn’t use a book list. 4 Select Print Blank Pages to print any blank pages that PageMaker may have added to 6 Choose View > Hide Guides. make each publication begin on a right 7 Save 08Toc.pmd. page. This publication uses a paper size larger than Letter, so if your printer cannot print Printing the book on paper larger than Letter size, you can You can print a booked publication from automatically shrink it to fit the selected any one of the publications within the book. paper size. You should first check the book list con- 5 If you want to print, click Paper, click tained in the publication to be sure it’s up to Reduce to Fit in the Scale section, and then date. click Print. If you don’t want to print, save 1 In 08Toc.pmd, choose Utilities > Book, the printing settings you specified by hold- and check the list to be sure it contains ing down Shift and clicking Done. 08Toc.pmd, 08Chap1.pmd, 08Chap2.pmd, 6 Close all open files, and quit PageMaker 08Chap3.pmd, and 08Index.pmd, in that When asked if you want to save changes, order. Click Next Odd Page, and then click click Yes. OK. If PageMaker asks you if you want to renumber the pages, click Yes.
  3. 264 LESSON 8 Sailing publication Review questions a heading style, click Edit, click Para, select Include in Table of Contents, and click OK 1 What are the benefits of combining for all dialog boxes. publications into a book list? 5 It means the type should have a size of 18 2 How do you make PageMaker copy your points and a leading of 20 points. book list into every file in the book list? 3 What is the fastest way to create an index entry from a word? 4 What’s the easiest way to set up the entries in a table of contents? 5 What does it mean when a designer or typographer specifies type as 18/20? Answers 1 A book list lets you automate the following tasks: • Number several publications sequentially •Generate a table of contents for multiple publications •Generate an index for multiple publications 2 Hold down Ctrl (Windows) or Command (Macintosh) and choose Utilities > Book. 3 Select the word and press Ctrl+Shift+Y (Windows) or Command+Shift+Y (Macintosh). You can also open Story Editor, choose Utilities > Change, type the word for Find What and type ^; for Change To, click Find, and then click Change or Change & Find. 4 Set up a heading style to include all head- ings with that style in the table of contents. To do so, choose Type > Define Styles, select
  4. Lesson 9 Newsletter on the Web Built-in support for both HTML and PDF in PageMaker 7.0 makes it easier to publish new or existing PageMaker files online. In this project you will prepare a back issue of a news- letter for the Web. You will add hyperlinks, or active areas, to the newsletter, so that your audience can navigate to different pages or Web sites. Then you’ll export and view the newsletter in PDF and HTML, comparing how each format affects the production work- flow and the readability of the publication.
  5. 266 LESSON 9 Newsletter on the Web In this project you create a World Wide Web Before you begin page from an existing newsletter originally 1 Before launching PageMaker, return all designed for print. The newsletter is in an settings to their defaults. See “Restoring archive of back issues that are now being dis- default settings” in Lesson 1. tributed on the Web. You will add hyperlinks so that someone can navigate the publica- Note: Windows users need to unlock the tion on the Web, and then you will export it lesson files before using them. For infor- as Adobe PDF and as HTML to compare the mation, see “Copying the Classroom in a capabilities of each format. You will also use Book files” on page 4. Adobe PDF and HTML export options to enhance the on-screen readability of the 2 Make sure that the AGaramond, newsletter. AGaramond Bold, Myriad Bold, Myriad Bold Italic, Myriad Condensed, Myriad In this project you will learn how to: Condensed SemiBold Italic, Myriad Roman, • Add and edit hyperlinks. Poplar, Trajan, and Zapf Dingbats fonts are installed on your system. • Export a publication to Adobe PDF with the original layout intact. Windows only: Because of the way Windows handles fonts, you must apply bold to Myriad •Identify areas of a publication that cannot Roman to use Myriad Bold; you must apply be reproduced using HTML. bold and italic to Myriad Roman to use • Prepare text for HTML export by Myriad Bold Italic; and you must apply bold associating HTML paragraph formats with and italic to Myriad Condensed to use Myriad PageMaker paragraph styles. Condensed SemiBold Italic. • Prepare publication graphics for HTML 3 Make sure that Acrobat Reader, Acrobat export. Distiller, and an Acrobat Reader-compatible • Export a publication to HTML, Web browser are installed. Also, make sure approximating the original layout. you have enough RAM to run PageMaker, Distiller and Reader at the same time. You • Use a Web browser to preview the Web will use Reader and Distiller for the PDF sec- pages you created and saved on your hard tion of the lesson. disk. Note: The RAM requirements above apply This project should take you about 2 hours only when creating online documents. to complete. Viewing them requires much less RAM. HTML documents require only a Web browser to view them, and PDF documents require only Acrobat Reader.
  6. ADOBE PAGEMAKER 7.0 267 Classroom in a Book 4 Make sure that the PostScript driver pro- versions of the publication, so you can com- vided with the PageMaker application is pare them and evaluate the production installed. On Mac OS, select a PostScript requirements of each format. printer in the Chooser. 5 Start the Adobe PageMaker application. Comparing HTML and PDF 6 Open 09Begin.pmt in the 09Lesson folder. PageMaker supports both HTML and PDF If the publication window does not already because the wide range of online publishing fill the screen, click the Maximize button. scenarios is not completely covered by either Save the publication as 09Work.pmd in the format. For example, some documents will 09Lesson folder. only be read online, while others are meant What you see is the newsletter as it was orig- to be printed after they are downloaded. inally printed. The publisher wants to make HTML and PDF are complementary tech- back issues of the newsletter accessible via nologies that can cover most publishing sce- the Web, rather than storing them and mail- narios between them. They can link to each ing them to readers. Of course, the design of other, and a PDF document can be embed- the newsletter is not optimal for on-screen ded in an HTML page. viewing, so it would be best to redesign the HTML, or Hypertext Markup Language, is publications for the screen. The publishers, the file format used by most of the pages on however, do not have the time or the the World Wide Web. HTML is primarily a resources to redesign several years of back set of tags that describe the sequence of text issues. Instead, they will use features in and graphics and the location of hypertext PageMaker to make the newsletter easier to links. Basic HTML is essentially one column read on-screen in either PDF or HTML. of text with graphics that flow along with the 7 Set up the palettes you will need for this text, as if they were characters themselves. lesson. If the Hyperlinks, Styles, and Colors PDF, or Portable Document Format, is a palettes are not visible, choose Window > cross-platform format that is popular on the Show Hyperlinks and Window > Show Col- Web. You can create PDF from any program ors. Drag the tab of the Hyperlinks palette that prints, so that you can author with soft- onto the already combined Styles and Col- ware you already use. With Acrobat Reader it ors palette to combine all three. Close any is easy to view PDF documents in a Web other open palettes. To prepare this publication for online distri- bution, you will first add hyperlinks to the publication to allow online navigation through the publication. After that, you will learn how to create HTML and Adobe PDF
  7. 268 LESSON 9 Newsletter on the Web browser. PDF preserves the original typog- This version of the newsletter was exported raphy, graphics quality, and layout precision from PageMaker as a PDF document. It is of the original, and can include interactive identical to the original in every way. forms and multimedia. 2 In the Web browser, choose File > Open You can compare the different ways that the File, and double-click 09FnlHtm.htm in archived newsletter can appear online by 09Lesson/09FinHtm. If necessary, click the viewing the final HTML and PDF versions Maximize button to enlarge the browser of the newsletter, which are provided on the window. Classroom in a Book CD. To do this, you will use a Web browser to open files on disc instead of over the Web. 1 Start a Web browser. In the Web browser, open 09FnlPdf.pdf in 09Lesson/09FinPdf. The command you use to do this may vary depending on the browser, but it is usually File > Open File. If you don’t see the 09FnlPdf.pdf file, you may need to choose All from a file format pop-up menu in order to see PDF documents. In many Macintosh applications, pressing Option as you choose File > Open File displays all file types. Or on either platform, it may be easiest just to drag the PDF file into the browser window. This version of the newsletter was exported from PageMaker using HTML options that approximate the original page layout. If you are familiar with dragging between programs, and your browser supports drag-and-drop, you can sim- ply drag HTML or PDF files from their folder window to the browser window.
  8. ADOBE PAGEMAKER 7.0 269 Classroom in a Book Adding hyperlinks Before you start creating hyperlinks, you may find it helpful to see how the hyperlinks Hyperlinks are one of the most significant will work when the publication is complete. differences between printed pages and Web pages. A Web page can contain hyperlinks to 1 In 09FnlHtm.htm, scroll to the top if other Web pages or other parts of the same necessary. page. When you click a hyperlink, the Web 2 Click the word Exercise. The browser browser takes you to the destination of the takes you to the third page and its topic, link. Hyperlinks can be invisible or appear as Walking Your Way to Fitness. specially marked text or images on the page, depending on the page design and the view- 3 Scroll to the bottom of the page and click ing application. In PageMaker, the Hyper- Return to Contents. The browser takes you links palette makes it easy to create links. back to the first page. Hyperlinks you create will be active in your Try out the hyperlinks to the other pages. final document whether you export it to After the following steps, the publication PDF or HTML. you are working on will have a complete set One of the most important uses of a link is of hyperlinks just like the ones you just tried. navigation. When a publication is on paper, You will create hyperlinks in 09Work.pmd, navigating through it is simply a matter of which you saved earlier. You will then save physically turning pages. On the Web, you two other versions of this publication: one navigate with hyperlinks. that you export to Adobe PDF, and another A hyperlink consists of two parts: an anchor that you will adapt for and export to HTML. (a destination) and a source (an object that Because the hyperlinks will be active in both jumps to an anchor). A source can jump to formats, you will create them now, before only one anchor, but an anchor can be a des- you create the other versions of the publica- tination for more than one source. tion. Creating hyperlink anchors A Working with hyperlinks is easier if you B develop hyperlinks in an organized way, so for this project you’ll set up each page as an anchor, then you’ll make a second pass through the document setting up sources B that jump to the anchors. A. Hyperlink anchor (destination) B. Hyperlink source (jump)
  9. 270 LESSON 9 Newsletter on the Web 1 Switch to 09Work.pmd. If the publication 3 Go to page 2 and, with the text tool still window does not already fill the screen, click selected, select the word Nutrition at the top the Maximize button. Select the text tool of the page. Choose Edit > Copy. Click the ( ), and on page 1, highlight the text New Anchor button ( ), paste to create the CONTENTS. name of the new anchor, and then click OK. HEALTH WATCH ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ N u t r i t i o n breakfast CONTENTS Committing to a healthy life-style FIGURING OUT FAT Counting calories is important to reach Nutrition ................................................ 2 is easier when you know how your or maintain a healthy weight. But consider the source of the calories: Exercise ....................................................3 body uses the foods you eat. Here BLUNDERS 1 gram fat = 9 calories 1 gram protein = 4 calories Lifestyle .................................................. 4 1 gram carbohydrates = 4 calories are some facts to help you make You get more than double the calories healthful decisions about nutrition from the fat you eat than from protein or ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ carbohydrates. Put another way, you get and exercise. more calories from a small amount of fatty food than a large amount of lean By late morning, Johnny had lost Scrambled eggs. Use an egg substitute BREAKFAST TIPS food. to eliminate cholesterol. You can even Avoid skipping breakfast or grabbing SAVVY ABOUT SERVINGS A GOOD NIGHT’S SLEEP interest in what his teacher was add ham and toast, as long as you skip high-calorie fast foods by following these You’ve probably heard this advice the butter or margarine But the ham quick tips: 2 Click the Hyperlinks tab to display the Clicking the New Anchor button is the same Hyperlinks palette. Choose New Anchor as choosing New Anchor from the palette from the Hyperlinks palette menu. Type menu. Contents, and then click OK. 4 Go to page 3 and, with the text tool still The new anchor appears in the Hyperlinks selected, select the word Exercise at the top palette with an anchor icon next to it. The of the page, and choose Edit > Copy. Click black symbol to the right of the anchor the New Anchor button, choose Edit > name indicates that the object to which this Paste, and then click OK. anchor is assigned is selected, and the out- 5 Go to page 4 and, with the text tool still line around the icon indicates that the selected, select the word Lifestyle at the top anchor is text selected with the text tool (as of the page, and then choose Edit > Copy. opposed to an entire text block). Click the New Anchor button, choose Edit > Paste, and then click OK. 6 Save 09Work.pmd. On page 2, you will create an anchor using a faster method. In the Hyperlinks palette, you can see that you have created an anchor for every page. Remember that an anchor is only half of a
  10. ADOBE PAGEMAKER 7.0 271 Classroom in a Book hyperlink—it’s just the destination. You still You will create the next source using a faster need to create sources that jump to the method. anchors. 3 With the text tool, select the word Exer- cise. You want this link to jump to the Exer- Creating hyperlink sources cise anchor, so in the Hyperlinks palette, Like anchors, you create sources using the click the anchor icon ( ) next to the word Hyperlinks palette. Exercise. Type Contents to Exercise, and then click OK. 1 Go to page 1. With the text tool still selected, select the word Nutrition in the Table of Contents. You want this link to jump to the Nutrition anchor. HEALTH WATCH ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ CONTENTS Committing to a healthy life-style FIGURING OUT FAT Counting calories is important to reach Nutrition ................................................ 2 is easier when you know how your or maintain a healthy weight. But consider the source of the calories: Exercise ....................................................3 body uses the foods you eat. Here 1 gram fat = 9 calories 1 gram protein = 4 calories Lifestyle .................................................. 4 are some facts to help you make 1 gram carbohydrates = 4 calories You get more than double the calories Clicking the anchor icon is the same as healthful decisions about nutrition from the fat you eat than from protein or and exercise. carbohydrates. Put another way, you get more calories from a small amount of fatty food than a large amount of lean choosing New Source from the Hyperlinks SAVVY ABOUT SERVINGS You’ve probably heard this advice food. A GOOD NIGHT’S SLEEP palette menu with an anchor name selected in the palette. 2 In the Hyperlinks palette, select the 4 Create a new source from the word Nutrition anchor name in the palette (don’t Lifestyle on page 1 to the Lifestyle anchor in click the anchor icon), and then choose New the Hyperlinks palette. Name it Contents to Source from the Hyperlinks palette menu. Lifestyle. Type Contents to Nutrition, and then click OK. You can type any source name you want, but You’ve completed the hyperlinks that jump each name in the Hyperlinks palette must be from the contents page to all of the sections different. For this project, the sources are in the newsletter. named so that you can tell where they jump.
  11. 272 LESSON 9 Newsletter on the Web Adding a source on a master tions of GIF, JPEG, and Web browsers. For page more information about how PageMaker converts graphics for HTML, see chapter 12 Now you will add a way for people to get in the Adobe PageMaker 7.0 User Guide. back to the contents page from any page. You will do this by adding a source that All graphic formats are supported when you jumps to the Contents page. export to Adobe PDF. Text and graphics in PDF are compressed for Web delivery. Note: You can’t add an anchor to a master page because an anchor is a destination on one 2 With the button graphic still selected, specific page, and a master page item appears click the anchor icon next to the word on multiple pages. Contents in the Hyperlinks palette to create a source that jumps to the Contents anchor. 1 Go to the master page. Choose View > Type Return to Contents, and then click OK. Show Guides. Select the pointer tool, choose File > Place, and double-click the 09ArtA.tif A black icon appears to the right of the file in the 09Lesson folder. Click the loaded anchor name, indicating that the object to graphic icon below the page margin and which this anchor is assigned is selected. The between the vertical guides. Press the arrow icons appear in one of two sizes: Large icons keys to nudge the graphic so that it is indicate a text link, and small icons indicate centered in the space between the page a graphics link. margin, the page edge, and the vertical 3 Go to page 1, and save 09Work.pmd. guides. Because you added the Return to Contents button graphic and hyperlink to the master page, it will appear automatically on all of the pages which use the Document Master page. Because Page 1 contains the table of contents, however, the Return to Contents Vol. 10 - No. 27 RM button and other master page items have been hidden on this page by deselecting the View > Display Master Items command. The graphic for the Return button is a TIFF image. You may be accustomed to using graphic formats such as GIF and JPEG for HTML Web pages. However, any graphic format PageMaker supports will convert to GIF or JPEG when you export to HTML. Regardless of the format you use, you must still consider how well the colors and resolu- tion can be reproduced within the limita-
  12. ADOBE PAGEMAKER 7.0 273 Classroom in a Book Testing hyperlinks This preference doesn’t affect how the hyperlinks are exported, it only affects how You have completed all of the changes that hyperlinks work when you test them in make this a useful online publication. You PageMaker. can test the hyperlinks you created to make sure they work properly. You test hyperlinks 5 Click the Return to Contents button at the using the hand tool. bottom of the page. This time the destina- tion page displays using the same view that 1 Select the hand tool ( ). was in effect the last time you viewed this When you select the hand tool, all hyper- page. links are outlined in blue. The blue outlines 6 On page 1, click the word Exercise. After only appear in PageMaker, to help you iden- the Exercise page appears, choose Layout > tify hyperlinks as you test them. Go Back. 2 Move the hand tool over the word Nutri- The Go Back and Go Forward commands tion in the table of contents. The hand tool are another way to follow the trail of hyper- changes into a pointing hand, indicating that the word Nutrition is a hyperlink. y y g links you’ve created in PageMaker. These commands can be useful when you are test- ing links and don’t have them all built yet. HEALTH WATCH 7 Save 09Work.pmd. ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ ○ CONTENTS Committing to a healthy life-style FIGURING OUT FAT Counting calories is important to reach Nutrition ................................................ 2 is easier when you know how your or maintain a healthy weight. But consider the source of the calories: Exercise ....................................................3 body uses the foods you eat. Here 1 gram fat = 9 calories 1 gram protein = 4 calories Lifestyle .................................................. 4 1 gram carbohydrates = 4 calories are some facts to help you make Adapting color for the Web You get more than double the calories healthful decisions about nutrition from the fat you eat than from protein or carbohydrates. Put another way, you get and exercise. more calories from a small amount of fatty food than a large amount of lean SAVVY ABOUT SERVINGS food. The newsletter was originally designed for inexpensive printing with two colors— 3 Click the word Nutrition. PageMaker black, and one spot color. You will change takes you to the Breakfast Blunders section, the second color to one that displays well on and centers the anchor you created on that 8-bit monitors for viewing on the Web. page. The second color originally used in this pub- You may not like the way the window centers lication may not correspond to a color in the around the anchor. You can change this 216-color palette used by Web browsers, so behavior so that a destination page is always to ensure predictability when this page is centered in the window after a hyperlink viewed on 8-bit monitors, you will edit the jump. color to match a color in the online palette. 4 Choose File > Preferences > Online. Click to deselect the Center Upper-Left of Anchor when Testing Hyperlinks option. Click OK.
  13. 274 LESSON 9 Newsletter on the Web 1 Display the Colors palette. Select native for every tint. Also, to fully adapt publi- PANTONE 138 CVU, and then choose cation colors for 8-bit Web viewing, you must Color Options from the Colors palette also respecify color in the original files of all menu. imported color graphics (except photographs). You can select a color quickly by typing the color name into the Color Picker. Exporting to Adobe PDF It won’t take long to prepare a Web-ready 2 In the Color Options dialog box, choose Adobe PDF version of this publication. You Online from the Libraries pop-up menu. have already created hyperlinks to help nav- The colors in this library are named after igate the publication, so all you do now is their position in the 216-color Web palette add document information and export. (before the dash) and their hexadecimal First you will save a new copy of the publica- value, the way in which color is specified in tion from which you will export to Adobe HTML (after the dash). The color 183- PDF. After this part of the lesson is complete FF9900 should be selected automatically as you will return to 09Work.pmd and save it is the closest match. another copy of the publication from which 3 Click OK to close the Color Picker, and you will export an HTML version. then click OK to close the Color Options 1 Choose File > Save As. Save the publica- dialog box. tion 09Work.pmd as 09PWork.pmd in the The color name updates in the Colors 09Lesson folder. You will use 09PWork.pmd palette. to create the Adobe PDF version, so keep it open. 4 Save 09Work.pmd. When you export to Adobe PDF, PageMaker Note: Although you may be able to find a color automatically starts Acrobat Distiller, which in the online browser palette that approxi- processes the file and produces an Adobe mates the original color well, tints based on PDF version. the spot color are variations which may not correspond to any color on the online palette. 2 If you do not have enough free RAM to In this publication, the designer has chosen to run Acrobat Distiller simultaneously with PageMaker, close all open applications other let the browser dither the tints rather than than PageMaker. spend the time finding a non-dithering alter-
  14. ADOBE PAGEMAKER 7.0 275 Classroom in a Book 3 Choose File > Export > Adobe PDF. name. Type Volume 10 Number 27 in the Note: In Mac OS, be sure you have already text box. Leave the Author and Keyword entries as is. selected a PostScript driver in the Chooser. Document information is often used to 4 In the PDF Options dialog box, select refine index searches in document collec- OnScreen for PDF Style and Acrobat for the tions. For this reason, you should always Printer Style. (The Acrobat printer style is replace the file name with the document created automatically the first time you title. (Note this and Security are the only export to PDF. For information on creating panels in this dialog box in which you can and editing PDF styles and printer styles, see change information without defining a new chapter 12 of the Adobe PageMaker 7.0 User PDF Style.) Guide.) 6 Click Export. In this part of the lesson, you’ll use the default settings in the PDF Options dialog 7 In the Export PDF As dialog box, make box to create your Adobe PDF file. For most sure the filename is 09PWork.pdf. Select the projects, these default settings are adequate. View PDF option (Windows) or View PDF Later in the lesson, though, you’ll look at the Using option (Mac OS) if you want to open options that you can change if you need to the newly created Adobe PDF file in Acrobat change the file size or image quality, for or Acrobat Reader rather than save it and example. open it at a later time. Click Save to save the PDF version into the 09Pdf folder in the 5 Click the Doc Info tab, and enter informa- 09Lesson folder. tion for filename, subject, author and key- word. For Title, select and delete the file name. Type Healthy Living in the Title text box. For Subject, select and delete the file
  15. 276 LESSON 9 Newsletter on the Web PageMaker creates a PostScript file, and then 1 Start a Web browser. Choose File > Open starts Acrobat Distiller to convert the Post- File, and double-click 09PWork.pdf in the Script into Adobe PDF. This may take a few 09Pdf folder in the 09Lesson folder. minutes, depending on the speed of your Note: If you don’t see the 09PWork.pdf file, computer. you may need to choose All from a file format Note: On Mac OS, a window opens showing pop-up menu in order to see PDF documents. the progress of Distiller. The setting displayed In many Macintosh applications, pressing in this window may not match those you Option as you choose File > Open File displays selected in the PDF Options dialog box. Your all file types. PDF files will be created using the correct settings you specified. Acrobat or Acrobat Reader will launch auto- matically and display the Adobe PDF ver- sion of your file. Close this PDF file and Acrobat or Acrobat Reader when you have finished reviewing it. If the PDF file doesn’t open automatically, navigate to the 09PDF folder and double click the 09PWork.pdf. Acrobat or Acrobat Reader will launch and open the newly created Adobe PDF file. Viewing the PDF version in a Web browser Now you’ll see how the PDF file can be If a person chooses to print this document, viewed in a Web browser. A Web browser the printed version will look just like the uses the Acrobat Reader and the PDFViewer original. browser plug-in to display a PDF file. When you install Acrobat Reader, the installer 2 Make sure the hand tool is selected in the automatically sets up Acrobat Reader and Acrobat toolbar. Click the word Nutrition. the plug-in. The browser takes you to the Nutrition page. Once again you will simulate Web viewing 3 Click the Return to Contents button at by using a Web browser to open the com- the bottom of the page. pleted file from your hard disk. 4 On page 1, click the word Lifestyle. The browser takes you to the Lifestyle page. This is a good time to test the PDF article you set up.
  16. ADOBE PAGEMAKER 7.0 277 Classroom in a Book 5 Move the hand tool over the first para- Depending on your publication and service graph of the story. The hand tool turns into provider requirements, you may sometimes the article tool. Click the first paragraph. need to customize the Distiller job options. The text you clicked is magnified to fit in the 1 Choose File > Open, and open browser window. 09PWork.pmd in the 09Lesson folder. 6 When you have read to the bottom of the 2 Choose File > Export > Adobe PDF to column, click that paragraph. Notice how open the PDF Options dialog box. Save the Acrobat advances to the top of the next col- file if necessary. umn where the article continues. Continue The PDF Options dialog box is where you clicking forward in the story. To backtrack control how content in the PageMaker file is along the article, hold down Shift as you converted—whether hypertext links are click. When you reach the end of the article, maintained, for example—as well as add notice that your next click displays the entire PDF-based functionality such as security page again. and document information. If the text seems too large when 3 Choose On Screen from the PDF Style you view an article, switch to Acrobat pop-up menu because you are preparing a Web-ready PDF version of the newsletter. Reader, choose File > Preferences > General and lower the Max “Fit Visible” A PDF style is a file that defines a particular Magnification value. Any other changes set of PDF Options settings. You can choose you make to Acrobat Reader preferences between two predefined styles (On Screen will affect how a PDF displays in a and Print), you can define your own PDF browser. styles, or you can use imported styles pro- vided by colleagues. 7 Click Return to Contents. Notice that after you choose On Screen for 8 When you are finished testing the PDF the PDF Style, editing almost any of the set- page, close the Web browser and Acrobat tings on any of the panels in the PDF Reader. Options dialog box, causes the PDF Style pop-up menu to revert to blank. The two 9 Switch to PageMaker and close default PDF Style settings—On Screen and 09PWork.pmd if needed. If PageMaker asks Print—cannot be edited. However, you can you to save changes, click Yes. use either as a basis for creating a custom PDF style, as you did in Lesson 7. Setting PDF Options For information on printer styles, see chap- Earlier in this lesson, you created an Adobe ter 12 in the Adobe PageMaker 7.0 User PDF file using the Export Adobe PDF com- Guide. mand and the Distiller default job options.
  17. 278 LESSON 9 Newsletter on the Web Take a moment to check the range of pare for page-at-a-time downloading (byte options you can set in the PDF Options dia- serving) from Web servers. This makes for log box. faster access and viewing when downloading the file from the Web or a network. 4 If needed, click the General tab. 6 Click the Compression tab. The On Screen PDF Style uses the Distiller Screen job options (displayed in the Job Color and grayscale images above 108 dpi Name pop-up menu) to convert the are downsampled to 72 dpi. Distiller deter- PageMaker document. The Distiller Screen mines the best compression method and job options are optimized to create Adobe quality for color or grayscale images—JPEG PDF files appropriate for display on the is applied to 8-bit grayscale images and to 8- World Wide Web or an intranet, or for dis- bit, 16-bit, and 24-bit color images when the tribution through an e-mail system. This images have continuous, smooth tones. ZIP option set produces the smallest PDF file is applied to 2-bit, 4-bit, and 8-bit grayscale size and optimizes files for byte serving. images; to 4-bit color images and indexed 8- bit color images; and to 16-bit and 24-bit 5 To see the default values for the Distiller color images when the images have sharp Screen job options, click Edit Job Options to color changes. open the Screen Job Options dialog box. This is the same dialog box, controlling the 7 Click the Fonts tab. Notice that the Base same options, as you will see in Distiller 5.0. fonts are embedded, and all embedded fonts are subsetted to reduce file size. 8 Click the Color tab. The value of None in the Settings File pop- up menu means that information contained in the PostScript file is used to manage color. Unmanaged color spaces in the PostScript file are converted to RGB. 9 Click the Advanced tab. Notice that Allow PostScript File to Override Job Options is selected, allowing Distiller to use settings stored in a PostScript file, rather than the current job options. Notice that the Compatibility options is set 10Click Cancel to exit the Screen Job to Acrobat 3.0, and the Optimize for Fast Options dialog box without making any Web View option is selected. The Optimize changes and return to the PDF Options dia- for Fast Web view option compresses text log box. and line art and restructures the file to pre-
  18. ADOBE PAGEMAKER 7.0 279 Classroom in a Book 11 Click the Hyperlinks tab. Verify that the fit the width of your screen so that a column Internal Links option is selected to preserve of small type becomes easy to read and fol- the hyperlinks you just created. low. The appearance of the links and the magni- 13 Click the Security tab to set options to fication are also set in this panel. limit access to Adobe PDF files and restrict features such as printing and editing. 12 Click the Articles/Bookmarks tab. Verify Because you are using the On Screen PDF that the Export Articles option is selected. Style, no security is applied to documents. For complete information on the options in the PDF Options dialog box, see chapter 12 in the Adobe PageMaker 7.0 User Guide. 14 Click Cancel to exit the PDF options dia- log box. 15 Choose File > Close, and close 09PWork.pmd without saving any changes. Preparing the HTML version Many simple print publications translate The tall columns of text on the pages of the well to HTML, but because there are signifi- newsletter in this lesson often don’t fit on the cant differences between HTML and print, screen at a readable size, because the news- republishing print-oriented documents in letter was designed for print. As you follow a HTML usually requires some modification. story from the bottom of one column to the You can use PageMaker to adapt print-ori- top of another, you may find that you have ented publications for HTML without pro- to scroll up or down, making it tedious to gramming HTML code, but the capabilities read on screen. In PDF, you can make it eas- of HTML still determine how faithful the ier for a person to follow a story by setting conversion will be to the original design. up each story as an article. In a publication Also, because PageMaker is capable of creat- that uses threaded stories, a PDF article ing publications for print or online distribu- automatically leads a person wherever the tion, you can do many things in PageMaker text goes, even if it jumps to other pages. that cannot be done using HTML. For these Also, an article is automatically magnified to reasons, understanding the capabilities of HTML will help your publications work well on the Web. HTML may seem limiting from
  19. 280 LESSON 9 Newsletter on the Web the point of view of print design, but from As a result, page size has much less signifi- the point of view of online delivery, HTML cance in HTML than on paper, where the provides many useful capabilities. size of a page never changes. However, if you use certain HTML options to preserve page Page layout and HTML layout, you can “freeze” a particular page layout and page size on screen, at the Because a Web page can be viewed on any expense of convenience on monitors that connected computer, HTML is designed to don’t match the size you specify. Whether accommodate the wide range of different you are republishing formerly printed pub- monitors that may be used to view it. A lications or designing new Web pages, pre- person can also change the size and shape serving a PageMaker page layout is most of the window of the browser program in effective when publications you export are which they view an HTML page. Accord- designed using the grid features in ingly, the length of lines of text on a basic PageMaker. HTML page can change to adapt to the size of the window. The simplest explanation of how HTML code works is that it describes how one object follows another in a sequence. Although special techniques can approxi- mate page layout, basic HTML does not include two-dimensional information, such as page coordinates, and cannot describe overlapping foreground objects. As you export the publication to HTML, PageMaker notifies you of layout elements that cannot be directly translated. Typography in HTML Type specifications that affect typographical density—such as tracking, word and letter spacing, and kerning—cannot be preserved in HTML. Browsers support only the most basic type specifications. The font and size are controlled by the Web browser and cus- tomizable by anyone, and line breaks are usually determined by the size of the win- dow. By default, most browsers are set to
  20. ADOBE PAGEMAKER 7.0 281 Classroom in a Book display12-point Times Roman for body type Because HTML styles are similar to and lists, and larger sizes of Times Roman PageMaker paragraph styles, adapting text for heads. to HTML is much easier if your publication text is structured using PageMaker para- In addition, the following type characteris- graph styles. tics are either controlled by or not supported by most Web browsers and won’t be included when you export HTML from HTML hyperlinks PageMaker: As you have seen earlier in this project, • Font, type size, and leading hyperlinks are a great way to enhance a printed page for online use. You’ve already • Font width added hyperlinks to the publication earlier • Strikethrough, outline, shadow, reverse, in this lesson, so that part of the conversion superscript, and subscript type styles is complete. • Letter and word spacing, tracking, and Now that you know a little more about kerning HTML, you will recognize aspects of the newsletter’s design that you will change to • Spacing before or after a paragraph (other make it work well in HTML. than standard spacing in HTML formats) • Numerically specified paragraph indents Evaluating the publication for HTML • Tab positions In the next sections, you evaluate the news- letter with HTML capabilities in mind and make the necessary changes. You’ll start with HTML paragraph formats the file you saved that includes the hyper- Using HTML you can apply named formats links you added. to paragraphs. You apply a format based on the function of a particular piece of text, 1 In PageMaker, open the publication such as a heading, a regular paragraph, or a 09Work.pmd. If the publication window list. HTML formats are similar to the named does not already fill the screen, click the styles in PageMaker in that the designer can Maximize button. Save the publication as change the appearance of a paragraph by 09HWork.pmd in the 09Lessons folder. applying a different format. However, a per- son using a Web browser can also change the appearance of an HTML format, to make it more readable on a specific monitor.
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