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Configuring Printing Options
Outlook comes preconfigured with print styles and many people never change the
defaults. However, you can change them if you want to or you can create your own print
If you want to use the print style another time, choose Define Styles
and Copy. Give your style a name and close the Define Styles dialog.
Open the Page Setup dialog using File, Page Setup and select the print style you want to
use. In most cases, you'll have a choice of Table Style or Memo Style in addition to
Define Print Styles. If you created your own styles or are using a view based on
Day/Week/Month or Address Card layouts, you'll have additional styles to choose from.
When you choose a print style by name or choose Define Print Styles, and Edit or Copy,
a print dialog resembling the one shown in Figure 17.4 opens.
Figure 17.4. This dialog is identical for all print styles and enables you to customize
the style's properties.
The Format tab of the Page Setup dialog includes the Fonts settings and column shading
Use the Paper tab, as shown in Figure 17.4, to choose the paper type, the size of the
printed page, and the page orientation. Many paper types are included in the list, but you
also can create a custom type. The page size reflects the size of the finished page, with
many sizes defined, including pages for popular planners. As you select different page
sizes, a preview of the page is shown in the orientation preview section.
The Header/Footer tab has your options for headers and footer (see Figure 17.5). Click
your mouse in any of the sections and click the icons at the bottom of the footer area to
insert the page number, date and time, and username. Text entered into the left block is
blocked left, text in the center section is aligned center, and text on the right is blocked
Figure 17.5. Add page numbers, number of pages, printed date, printed time, and
username to the headers and footers.
You can also type anything in the header and footer blocks, such as
your name, company name and other information. Font changes
apply to the entire header or footer.
You can edit the style from the Print dialog using the Define Styles button, but if you
want to create a new print style, choose Define Print Styles. This opens the Define Print
Styles dialog, which enables you to select the default style that you want to work in
creating your new style (see Figure 17.6). Select the style that's closest to your needs and
Figure 17.6. Use the Define Print Styles dialog to Edit, Copy, Delete, or Reset a style.
The Delete button is hidden until you've created a new style.
When you choose Edit or Copy, the Page Setup dialog opens, as shown in Figures 17.4
and 17.5. Use it to create the style you need. For example, if you often print out copies to
carry in your planner, you'll want to create a style with the paper options set for your
When you choose Copy, you can enter a name for the print style, while
Edit changes the configuration of the currently selected style. For this
reason, you should use Copy for your custom styles.
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