14.3. Managing Printouts
After you've used the Print command, you can either sit there until the paper emerges
from the printer, or you can manage the printouts-in-waiting. That option is attractive
primarily to people who do a lot of printing, have connections to a lot of printers, or share
printers with many other people.
Start by opening the printer's window. If you're already in the process of printing, just
click the printer's Dock icon. If not, open System Preferences Print & Fax,
click the printer's name, and then click Open Print Queue.
At this point, you see something like Figure 14-4: The printouts that will soon be sliding
out of your printer appear in a tidy list.
Here are some of the ways in which you can control these waiting printouts, which Apple
collectively calls the print queue:
• Delete them. By clicking an icon, or -clicking several, and then clicking the
Delete toolbar button, you remove items from the list of waiting printouts. Now
they don't print.
Figure 14-4. Waiting printouts appear in this window. You can sort the list by
clicking the column headings (Name or Status), make the columns wider or
narrower by dragging the column-heading dividers horizontally, or reverse
the sorting order by clicking the column name a second time. The Supply
Level button opens a graph that shows how much ink each cartridge has
remaining (certain printer models only).
• Pause them. By highlighting a printout and then clicking the Hold button, you
pause that printout. It doesn't print out until you highlight it again and then click
the Resume button. (Other documents continue to print.) This pausing business
could be useful when, for example, you need time to check or refill the printer, or
when you're just about to print your resignation as your boss drops by to offer you
• Halt them all. You can stop all printouts from a printer by clicking Pause Printer.
(They resume when you click the button again, which now says Resume Printer.)
You can't rearrange printouts by dragging them in the queue list. But remember that you
can resequence the printing order by choosing the Scheduler option described on Section
14.2.2; you can also drag waiting printouts between these lists, shifting them from one
printer to another.
Tip: As you now know, the icon for a printer's queue window appears automatically in
the Dock when you print. But in Mac OS X 10.5, it stays in the Dock for the rest of the
day; it doesn't disappear when the printing is complete.If you wish it would, Control-click
(or right-click) the printer's Dock icon; from the shortcut menu, choose Auto Quit.