Windows Server 2008 Inside Out- P19

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Windows Server 2008 Inside Out- P19

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  1. Setting Up Print Servers 867 In the Specify A Printer dialog box, choose a method for fi nding the network printer as follows: Choose Find A Printer In The Directory if you want to search Active Directory for the printer. Choose Connect To This Printer, and type the printer name or browse the net- work for shared printers just as you’d browse in My Network Places. Choose Connect To A Printer On The Internet if you want to enter the Uniform Resource Locator (URL) of an Internet printer. Chapter 26 When the printer is selected, click OK. Select whether the printer is the default used by Windows applications by selecting Yes or No and then clicking Next. Click Finish to complete the operation. Connecting to Shared Printers Using the Command Line and Scripts With any Windows operating system, you can connect users to shared printers using the command line and scripts. In a logon script that uses batch scripting or at the com- mand line, you can use the Net Use command to connect to a network printer. Consider the following example: net use \\corpsvr02\engmain /persistent:yes Here, you use the Net Use command to add a persistent connection to the EngMain printer on CORPSVR02. That’s all there is to it. You could also use Microsoft VBScript in a logon script to set a printer connection. With VBScript, you must initialize the variables and objects you plan to use and then call the AddWindowsPrinterConnection method of the Network object to add the printer connection. If desired, you can also use the SetDefaultPrinter method of the Network object to set the printer as the default for the user. After you are done using variables and objects, it is good form to free the memory they use by setting them to vbEmpty. Consider the following example: Option Explicit Dim wNetwork, printerPath Set wNetwork = WScript.CreateObject("WScript.Network") printerPath = "\\corpsvr02\engmain" wNetwork.AddWindowsPrinterConnection printerPath wNetwork.SetDefaultPrinter printerPath Set wNetwork = vbEmpty Set printerPath = vbEmpty Here, you use the AddWindowsPrinterConnection method to add a connection to the EngMain printer on CORPSVR02. You then use the SetDefaultPrinter method to set the printer as the default for the user.
  2. 868 Chapter 26 Deploying Print Services Deploying Printer Connections As you’ve seen, it is fairly easy to connect to shared printers. That said, however, you can make the process even easier by deploying printer connections to computers or users via the Group Policy objects (GPOs) that Windows applies. When choosing whether to deploy printer connections to computers or users, keep the following in mind: Deploy to groups of computers when you want all users of the computers to access the printers. For per-computer connections, Windows adds or removes printer connections when the computer starts. Chapter 26 Deploy to groups of users when you want users to be able to access the printers from any computer they log on to. For per-user connections, Windows adds or removes printer connections when the user logs on. To deploy printer connections to computers running Windows Vista or later, you must follow these steps: 1. In Print Management, expand the Print Servers node and the node for the server you want to work with. 2. Select the server’s Printers node. In the main pane, right-click the printer you want to deploy and then select Deploy With Group Policy. This displays the Deploy With Group Policy dialog box, shown in Figure 26-12. Figure 26-12 Choose the GPO you want to work with. 3. Click Browse. In the Browse For Group Policy Object dialog box, select the GPO to use and then click OK.
  3. Setting Up Print Servers 869 4. Do one or both of the following and then click Add to create a print connection entry: To deploy the printer connection on a per-user basis, select the The Users That This GPO Applies To (Per User) check box under Deploy This Printer Connection To The Following. To deploy the printer connection on a per-computer basis, select the The Computers That This GPO Applies To (Per Machine) check box under Deploy This Printer Connection To The Following. 5. Repeat steps 3 and 4 to deploy the printer connection to other GPOs. Chapter 26 6. Click OK to save the GPO changes. To deploy printer connections to computers running versions of Windows earlier than Windows Vista, you must follow these steps: 1. In the Group Policy Management Console (GPMC), right-click the GPO for the site, domain, or organizational unit you want to work with and then select Edit. This opens the policy editor for the GPO. 2. In the Group Policy Management Editor, do one of the following: To deploy the printer connections on a per-computer basis, double-click the Windows Settings folder in the Computer Configuration node. Then click Scripts. To deploy the printer connections on a per-user basis, double-click the Win- dows Settings folder in the User Configuration node. Then click Scripts. 3. Using Windows Explorer, copy PushPrinterConnections.exe from the %SystemRoot%\System32 folder to the Computer\Scripts\Startup, User\Scripts\ Logon, or the User\Scripts\Logoff folder for the related policy. Policies are stored in the %SystemRoot%\Sysvol\Domain\Policies folder on domain controllers. 4. In the Group Policy Management Editor, right-click Startup or Logon and then select Properties. 5. In the Startup Or Logon Properties dialog box, click Show Files. If you copied the executable to the correct location in the Policies folder, you should see the executable. 6. In the Startup Or Logon Properties dialog box, click Add. This displays the Add A Script dialog box. 7. In the Script Name text box, type PushPrinterConnections.exe and then click OK.
  4. 870 Chapter 26 Deploying Print Services Configuring Point and Print Restrictions In Group Policy, the Point And Print Restrictions setting controls several impor- tant aspects of printer security. For Windows XP Professional and later versions of Windows, the setting controls the servers to which a client computer can connect for point and print. For Windows Vista and later, the setting controls security warnings and elevation prompts when users point and print as well as when drivers for printer connections need to be configured. Table 26-1 summarizes how this policy setting is used. Table 26-1 Point and Print Restrictions Chapter 26 When the Policy Setting Is… The Policy Works As Follows Enabled Windows XP and Windows Server 2003 clients can only point and print to an explicitly named list of servers in the forest. Windows Vista and later clients can point and print to any server. You can configure Windows Vista and later clients to show or hide warning and elevation prompts when users point and print and when a driver for an existing printer connection needs to be updated. Not Configured Windows XP and later clients can point and print to any server in the forest. Windows Vista and later clients also will not show a warning and elevation prompt when users point and print or when a driver for an existing printer connection needs to be updated. Disabled Windows XP and later clients can point and print to any server. Windows Vista and later clients also will not show a warning and elevation prompt when users point and print or when a driver for an existing printer connection needs to be updated. By default, Windows Vista and Windows Server 2008 allow a user who is not a mem- ber of the local Administrators group to install only trustworthy print drivers, such as those provided by Windows or in digitally signed print driver packages. When you enable the Point And Print Restrictions setting, you also allow users who are not mem- bers of the local Administrators group to install printer connections deployed using Group Policy that include additional or updated print drivers that are not in the form of digitally signed print driver packages. If you do not enable this setting, users might need to provide the credentials of a user account that belongs to the local Administra- tors group. You can enable and configure the Point And Print Restrictions setting in Group Policy by following these steps: 1. In the Group Policy Management Console (GPMC), right-click the GPO for the site, domain, or organizational unit you want to work with and then select Edit. This opens the policy editor for the GPO.
  5. Setting Up Print Servers 871 2. In the Group Policy Management Editor, expand User Configuration\ Administrative Templates\Control Panel and then select the Printers node. 3. In the main pane, double-click Point And Print Restrictions. In the Point And Print Restrictions Properties dialog box, shown in Figure 26-13, select Enabled. Chapter 26 Figure 26-13 Configure point and print restrictions. 4. When you enable pointing and printing restrictions, you can configure policy so that users can only point and print to a named list of servers. To enforce this restriction, select the related check box and enter a list of fully qualified server names separated by semicolons. To remove this restriction, clear the Users Can Only Point And Print To These Servers check box. 5. When you enable pointing and printing restrictions, you can configure policy so that users can only point and print to servers in their forest. To enforce this restriction, select the related check box. To remove this restriction, clear the Users Can Only Point And Print To Machines In Their Forest check box. 6. When you install drivers for a new connection, Windows Vista and later clients can show or not show a warning or elevation prompt. Use the related selection list to choose the desired option. 7. When you update drivers for an existing connection, Windows Vista and later clients can show or not show a warning or elevation prompt. Use the related selection list to choose the desired option. Click OK to save your policy settings.
  6. 872 Chapter 26 Deploying Print Services Managing Printers Throughout the Organization Print Management should be your tool of choice for working with printers and print servers. After you install Print Services, Print Management is available as a stand-alone console on the Administrative Tools menu. You can also add Print Management as a snap-in to any custom console you’ve created. Using Print Management, you can install, view, and manage all of the printers and Windows print servers in your organization. Managing Your Printers Chapter 26 Print Management allows you to manage local print servers. You can manage and moni- tor other print servers in the organization by adding them to the console, provided these print servers are running Windows 2000 or later. If the printer provides a Web- based management interface, Print Management can display additional information about the printer’s status, its physical properties, and its configuration, and sometimes allows remote administration. To manage a remote print server, you must be a member of the local Administrators group on the print server or a member of the Administrators group in the domain of which the print server is a member. When you select a print server’s Printers node, as shown in Figure 26-14, the main pane lists the associated printer queues by printer name, queue status, number of jobs in the queue, and server name. If you right-click Printers and then select Show Extended View, you can turn on the Extended view. Extended view makes it easy to track the status of both printers and print jobs by dis- playing detailed information about the print job. Additionally, if the printer has a Web page, Extended view displays a Printer Web Page tab that lets you directly access the printer’s Web page. Figure 26-14 Use Print Management to manage your print servers and printers. To add print servers to Print Management, follow these steps: 1. In Print Management, right-click the Print Servers node in the left pane and then select Add/Remove Servers.
  7. Managing Printers Throughout the Organization 873 2. In the Add/Remove Servers dialog box, shown in Figure 26-15, you’ll see a list of the print servers you’ve previously added. Do one of the following and then click Add The Local Server: In the Add Servers list box, type or paste the names of the print servers you want to add, using commas to separate computer names. Click Browse to display the Select Print Servers dialog box. Click the print server you want to use and then click Select Server. 3. Repeat the previous step as necessary and then click OK. Chapter 26 Figure 26-15 Add print servers to Print Management so that you can manage and monitor them. To remove print servers from Print Management, follow these steps: 1. In Print Management, right-click the Print Servers node in the left pane and then select Add/Remove Servers. 2. In the Add/Remove Servers dialog box, you’ll see a list of the print servers that are being monitored. Under Print Servers, select one or more servers, and then click Remove. Migrating Printers and Print Queues You can use the Printer Migration Wizard to move printers and their print queues from one print server to another. This is an efficient way to consolidate multiple print servers or replace an older print server.
  8. 874 Chapter 26 Deploying Print Services When you move printers, the server on which the printers are currently located is the source server, and the server to which you want to move the printers is the destination server. With this in mind, you can move printers to a new print server by following these steps: 1. In Print Management, right-click the source server and then click Export Printers To A File. This starts the Printer Migration Wizard. 2. On the initial page, shown in Figure 26-16, note the printer-related objects that will be exported and then click Next. Chapter 26 Figure 26-16 Review the printer objects to be exported. 3. On the Select The File Location page, click Browse. In the dialog box provided, select a save location for the printer migration file. After you type a name for the file, click Open. 4. Printer migration files are saved with the .printerExport extension. Click Next to save the printer settings to this fi le. 5. After the wizard completes the export process, click Open Event Viewer to review the events generated during the export process. If an error occurred during processing, you can use the event entries to determine what happened and possible actions to take to resolve the problem. When you are finished, exit the Event Viewer. 6. On the Exporting page, click Finish to exit the Printer Migration Wizard. 7. In Print Management, right-click the destination server and then click Import Printers From A File. This launches the Printer Migration Wizard.
  9. Managing Printers Throughout the Organization 875 8. On the Select The File Location page, click Browse. In the dialog box provided, select the printer migration file you created previously, as shown in Figure 26-17, and then click Open. Chapter 26 Figure 26-17 Select the printer migration file. 9. Click Next. Note the objects that will be imported and then click Next. On the Select Import Options page, shown in Figure 26-18, choose one of the following options in the Import Mode selection list: Keep Existing Printers; Import Copies When you choose this option and existing printer queues have the same names as those you are importing, the wizard will create copies to ensure that the original printer queues and the imported printer queues are both available. Overwrite Existing Printers When you choose this option and existing printer queues have the same names as those you are importing, the wizard will overwrite the existing printer queues with the information from the printer queues you are importing. 10. On the Select Import Options page, choose one of the following options in the List In The Directory list: List Printers That Were Previously Listed Choose this option to ensure that only printers that were previously listed are listed in Active Directory. List All Printers Choose this option to ensure that all printers are listed in Active Directory. Don’t List Any Printers Choose this option to ensure that no printers are listed in Active Directory.
  10. 876 Chapter 26 Deploying Print Services Chapter 26 Figure 26-18 Choose the import options for the migration. 11. Click Next to begin the import process. After the wizard completes the import process, click Open Event Viewer to review the events generated during the import process. If an error occurred during processing, you can use the event entries to determine what happened and possible actions to take to resolve the problem. When you are finished, exit the Event Viewer. 12. On the Importing page, click Finish to exit the Printer Migration Wizard. Monitoring Printers and Printer Queues Automatically You can use print filters to display only the printers, printer queues, and print drivers that meet specific criteria. Through automated notification, you can also use printer filters to automate monitoring of printers. In Print Management, you can view existing filters by expanding the Custom Filters node. If you expand the Custom Filters node and then select a filter, the main pane will show all printers or print drivers that match the fi lter criteria. Print Management includes the following default print filters: All Printers Lists all printers associated with print servers that have been added to the console All Drivers Lists all print drivers associated with print servers that have been added to the console Printers Not Ready Lists all printers that are not in a Ready state, such as those with errors Printers With Jobs Lists all printers associated with print servers that have active or pending print jobs
  11. Managing Printers Throughout the Organization 877 You can create a new custom filter by follow these steps: 1. In Print Management, right-click the Custom Filters node and then select Add New Printer Filter. This starts the New Printer Filter Wizard. 2. On the Printer Filter Name And Description page, enter a filter name and description. If you’d like the number of matching items to be displayed after the filter name, select the Display The Total Number Of Printers… check box. Click Next. 3. On the Define A Printer Filter page, define the filter by specifying Field, Condition, and Value to match in the first row. If you want to further narrow the Chapter 26 possible matches, define additional criteria as necessary in the second, third, and subsequent rows. Click Next when you are ready to continue. Note When you use filters for monitoring and notification, you’ll use the Queue Status field most. This allows you to receive notification when a printer has a specific status. You can match the following status values: Busy, Deleting, Door Open, Error, Initializing, IO Active, Manual Feed Required, No Toner/Ink, Not Available, Offline, Out Of Memory, Out Of Paper, Output Bin Full, Page Punt, Paper Jam, Paper Problem, Paused, Printing, Process- ing, Ready, Toner/Ink Low, User Intervention Required, Waiting, and Warming Up. Note When you are matching conditions, you can match when an exact condition exists or does not exist. For example, if you want to be notified only of conditions that need atten- tion, you can look for Queue Status conditions that are not exactly the following: Delet- ing, Initializing, Printing, Processing, Warming Up, and Ready. 4. On the Set Notifications page, you can specify whether to send an e-mail, run a script, or both when the specified criteria are met. Click Finish to complete the configuration. You can modify an existing custom filter by follow these steps: 1. In Print Management, expand the Custom Filters node. Select and then right-click the filter you want to work with. On the shortcut menu, select Properties.
  12. 878 Chapter 26 Deploying Print Services 2. In the filter’s Properties dialog box, use the options provided to manage the fi lter settings. This dialog box has the following three tabs: General Shows the name and description of the print filter. Enter a new name and description as necessary. Filter Criteria Shows the fi lter criteria. Enter new fi lter criteria as necessary. Notification Shows the e-mail and script options. Enter new e-mail and script options as necessary. Chapter 26
  13. CHAPTER 27 Managing and Maintaining Print Services Managing Printer Permissions . . . . . . . . . . . . . . . . . . . . 879 Managing Print Jobs . . . . . . . . . . . . . . . . . . . . . . . . . . . . 907 Managing Print Server Properties . . . . . . . . . . . . . . . . . 885 Printer Maintenance and Troubleshooting . . . . . . . . . . 909 Managing Printer Properties . . . . . . . . . . . . . . . . . . . . . 890 W hen you point to Print in an application and click, the document is supposed to print on a printer somewhere. Most users don’t care to know how or why print- ing works; they only care that it works. In that respect, printing is like networking ser- vices—something most people take for granted until it doesn’t work the way they expect it to or it stops working altogether. The problem with this way of thinking is that next to file and networking services, print services are the most used feature of the Windows operating system. It takes a lot of behind-the-scenes work to ensure that printing is as easy as point and click. Managing Printer Permissions By default, everyone with access to the network can print to a shared printer. This means any user with a domain account or any user logged on as a guest can print to any available printer. Because this isn’t always what is wanted, you might want to consider whether you need to restrict access to a printer. Restricting access to printers ensures that only those users with appropriate permissions can use a printer. With specialty printers, such as those used for color or large-format printing, you’ll find that restricting access to specific groups or individuals makes the most sense. But you might also want to restrict access to other types of printers as well. For example, you might not want everyone with network access to be able to print. Instead, you might want only users with valid domain accounts to be able to print. While you are configur- ing printer security, you might also want to configure printer auditing to track who is using printers and what they are doing. Understanding Printer Permissions Printer permissions set the maximum allowed access level for a printer. These permis- sions are applied whenever someone tries to print, whether the person is connected locally or remotely, and include both special and standard permissions. 879
  14. 880 Chapter 27 Managing and Maintaining Print Services Special permissions are assigned individually and include the following: Read Permissions Allows users to view permissions Change Permissions Allows users to change permissions Take Ownership Allows users to take ownership of a printer, its print jobs, or both The standard printer permissions available are the following: Print With this permission, users can connect to a printer and submit documents for printing. They can also manage their own print jobs. If a user or group has Print permission, it also has the special permission called Read Permissions for any documents it prints. Manage Printers With this permission, users have complete control over a printer and can set printer permissions. This means they can share printers, change permissions, assign ownership, pause and restart printing, and change printer properties. If a user or group has the Manage Printers permission, it also has the special permissions called Read Permissions, Change Permissions, and Chapter 27 Take Ownership for any documents on the printer. Manage Documents With this permission, users can manage individual print jobs. This allows them to pause, restart, resume, or cancel documents. It also allows them to change the order of documents in the queue. It doesn’t, however, allow them to print, because this permission is assigned separately. If a user or group has Manage Documents permission, it also has the special permissions called Read Permissions, Change Permissions, and Take Ownership for the printer. By default, the permissions on printers are assigned as shown in Table 27-1. Table 27-1 Default Printer Permissions Group Print Manage Documents Manage Printers Creator Owner Yes Everyone Yes Administrators Yes Yes Yes Power Users Yes Yes Yes Print Operators Yes Yes Yes Server Operators Yes Yes Yes As you examine printer permissions, keep in mind that if a user is a member of a group that is granted printer permissions, the user also has those permissions and the per- missions are cumulative. This means that if one group of which the user is a member has Print permission and another has Manage Printers permission, the user has both permissions. To override this behavior, you must specifically deny a permission.
  15. Managing Printer Permissions 881 TROUBLESHOOTING Check permissions on the spool folder By default, the spool folder is located on the system drive. The default permissions give Full Control to Administrators, Print Operators, Server Operators, and the SYSTEM user. System is the account under which the Print Spooler service runs, and this account needs Full Control to be able to create and manage spool files. Administrators, Print Operators, and Server Operators are given full control so that they can spool documents and clear out the spool folder if necessary. Creator Owner has special permissions that grant Full Control so that anyone that prints a document can manage it. Authenticated Users are given Read & Execute permissions so that an authenticated user can access the spool folder and create files and folders. If these permissions get changed, print spooling might fail. Configuring Printer Permissions Chapter 27 To view or manage the permissions of a printer, right-click the printer in Print Manage- ment, and then select Properties. In the Properties dialog box, select the Security tab, shown in Figure 27-1. You can now view the users and groups that have printer permis- sions and the type of permissions they have. Figure 27-1 View or set printer permissions. To grant or deny printer permissions, follow these steps: 1. In Print Management, expand the Print Servers node and the node for the server you want to work with.
  16. 882 Chapter 27 Managing and Maintaining Print Services 2. Select the server’s Printers node. In the main pane, right-click the printer you want to work with and then select Properties. 3. In the printer Properties dialog box, click the Security tab. On the Security tab, click Add. This opens the Select Users, Computers, Or Groups dialog box, as shown in Figure 27-2. Figure 27-2 Specify the users or groups to add. Chapter 27 4. The default location is the current domain. Click Locations to see a list of the available domains and other resources that you can access. Because of the transitive trusts in Windows Server 2008, you can usually access all the domains in the domain tree or forest. 5. Type the name of a user or group account in the selected or default domain, and then click Check Names. The options available depend on the number of matches found as follows: When a single match is found, the dialog box is automatically updated as appropriate and the entry is underlined. When no matches are found, you’ve either entered an incorrect name part or you’re working with an incorrect location. Modify the name and try again, or click Locations to select a new location. If multiple matches are found, select the name(s) you want to use, and then click OK. 6. To add additional users or groups, type a semicolon (;), and then repeat this process. 7. When you click OK, the users and groups are added to the Group Or User Names list for the printer. 8. Configure access permissions for each user and group added by selecting an account name and then allowing or denying access permissions. If a user or group should be granted access permissions, select the check box for the permission in the Allow column. If a user or group should be denied access permissions, select the check box for the permission in the Deny column.
  17. Managing Printer Permissions 883 Note If you give a group a permission, such as Print, the related special permission, Read Per- missions, is also granted. For this reason, you usually need not configure special permis- sions for printers. 9. When you’re fi nished, click OK. Assigning Printer Ownership The owner of a printer has permission to manage its documents. By default, the SYS- TEM user is listed as the current owner of a printer and the printer’s actual creator is listed as a person who can take ownership. Ownership can be taken or transferred in several ways. Any administrator can take ownership. Any user or group with the Take Ownership permission can take ownership. You can take ownership using the printer’s Properties dialog box. Right-click the printer, and then select Properties. On the Secu- Chapter 27 rity tab of the Properties dialog box, display the Advanced Security Settings dialog box by clicking Advanced. Next, click the Owner tab, as shown in Figure 27-3. Figure 27-3 Assigning printer ownership. If you are an administrator or a current owner of a file or folder, you can grant permis- sion to take ownership of the printer. Click Other Users Or Groups to display the Select User, Computer, Or Group dialog box. Type the name of a user or group, and click Check Names. If multiple names match the value you entered, you’ll see a list of names and will be able to choose the one you want to use. Otherwise, the name will be filled in for you, and you can click OK.
  18. 884 Chapter 27 Managing and Maintaining Print Services Auditing Printer Access Auditing printer access can help you track who is accessing printers and what they are doing. You configure auditing policies on a per-printer basis. In Print Management, right-click the printer to be audited, and then select Properties. In the Properties dialog box, click the Security tab, and then click Advanced. In the Advanced Security Settings dialog box, click the Auditing tab, shown in Figure 27-4. Chapter 27 Figure 27-4 Specify to which users and groups auditing should apply. Now use the Auditing Entries list box to select the users, groups, or computers whose actions you want to audit. To add specific accounts, click Add, and then use the Select User, Computer, Or Group dialog box to select an account name to add. If you want to audit actions for all users, use the special group Everyone. Otherwise, select the specific user groups or users, or both, that you want to audit. When you click OK, you’ll see the Auditing Entry For Printer Name dialog box, shown in Figure 27-5. The Apply Onto drop-down list box allows you to specify whether the actions should be audited for: This Printer Only Documents Only This Printer And Documents After you make a selection, under Access, select the Successful or Failed check boxes, or both, for each of the events you want to audit. The events you can audit are the same as the printer permissions discussed previously. Click OK when you’re fi nished. Repeat this process to audit other users, groups, or computers. Any time printers for which you’ve configured auditing are accessed, the action is written to the system’s security log, where it’s stored for your review. The security log is accessible from Event Viewer.
  19. Managing Print Server Properties 885 Chapter 27 Figure 27-5 Specify the actions to audit for the designated user, group, or computer. Managing Print Server Properties Print server properties control the global settings for all printers on a server. You can access print server properties from Print Management. In Print Management, when you select a server node, you’ll see additional nodes for Drivers, Forms, Ports, and Printers. By selecting these nodes, you can determine the drivers, forms, ports, and printers that are configured on the print server. By right-clicking the print server and then selecting Properties, you can configure settings for all printers, including the following: Forms Ports Drivers Advanced settings Viewing and Creating Printer Forms Forms are used by print servers to define the standard sizes for paper, envelopes, and transparencies. Print servers have many predefi ned forms from which you can choose, but you can also define your own forms. To view the current settings for a printer form, right-click the print server in Print Man- agement and then select Properties. Then click the Forms tab, as shown in Figure 27-6.
  20. 886 Chapter 27 Managing and Maintaining Print Services Use the Forms On list to select the form you want to view. The form settings are shown in the Form Description (Measurements) area. Chapter 27 Figure 27-6 View and configure forms for paper, envelopes, and transparencies. To create a new form, follow these steps: 1. Access the Forms tab of the Print Server Properties dialog box. Use the Forms On list box to select the existing form on which you want to base the new form. 2. Select the Create A New Form check box, and then enter a new name for the form in the Form Name field. 3. Use the fields in the Form Description (Measurements) area to set the paper size and margins. When you are finished, click the Save Form button to save the form. Although you can’t change or delete the default forms, you can delete forms users have created. In Print Management, select the Forms node for the server, right-click the form, and then select Delete. Viewing and Configuring Printer Ports Ports are used to define the interfaces and TCP/IP addresses to which the print server can connect. Using the Print Server Properties dialog box, you can view and manage all the ports configured for use on the print server. This gives you one location for viewing, adding, deleting, and configuring ports.
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