Xem 1-20 trên 227 kết quả Team lib
  • [ Team LiB ] Using Digital Signatures When email is signed with a digital signature, it provides a level of proof that the person using the email address sent the message. More importantly, it also ensures that no one tampered with the message. A digital signature is a digital code that can be attached to an email message to uniquely identify the sender. Like a written signature, the purpose of a digital signature is to guarantee that the individual sending the message really is who he claims to be. To be effective, we need to be assured that a digital...

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  • [ Team LiB ] Configuring Your Safe Senders List The Safe Senders list is part of the Junk E-mail filters. If you choose to allow external content from addresses listed in your Safe Senders list, you need to check the configuration of the list. You can add addresses and domains to the Safe Senders list directly from an email message. Click on the InfoBar or right-click in any image placeholder, and select Add Sender to Safe Senders List or Add the Domain @[domain-name] to Safe Senders List. The sender's fully qualified domain name is listed in the menu selection, as...

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  • [ Team LiB ] Creating Custom Forms Although the standard Outlook forms are often good enough, there are times when you'll wish the form had different fields. You might want to remove some of the default fields, add some of your own, or just rearrange what's there. You might want to create a boilerplate message to use in response to inquiries, or preaddress a message form to a group of people with whom you often correspond. You can do all of this and more using custom forms. You can create templates and forms containing boilerplate text by editing the fields...

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  • [ Team LiB ] Using Email Attachments As more and more people get broadband connections to the Internet and mailbox size limits increase, including attachments, especially large ones, on email messages is something few of us think twice about these days. It's easier for the sender to attach the file to the email than it is to provide a link to a download on a public server. And it's often easier for the recipient to download the file with his email than to download it from a server. Many corporations delete all attachments from incoming email in an effort to...

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  • [ Team LiB ] Customizing Your Menus and Toolbars Outlook now has two methods you can use to customize toolbars to show the buttons and menus you use the most and to remove the ones you don't use. If you've customized toolbars in older versions of Office, you're familiar with the first method in which you drag menus and buttons around with the mouse. Choose Tools, Customize to open the Customize dialog to create customized toolbars (see Figure 16.2). Select the Toolbars tab to make a new toolbar, Commands to add new buttons and menus to your toolbars, or Options...

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  • [ Team LiB ] Understanding Outlook's VBA Programming and VBA scares a lot of people off. It's really not hard and many code samples are available on the Internet for you to use, so you don't even have to know how to program. But if you're unsure of whether you're ready for this, put it down, get yourself an introductory Visual Basic programming book, and come back to this hour when you feel you're ready. Typing code samples from books isn't a favorite hobby of mine, even for short code snippets. It's too easy to make a typing error and...

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  • [ Team LiB ] Using Your Email Accounts [ Team LiB ] Choosing an Email Editor Outlook has two email editors to choose from, with Word set as the default email editor. The Outlook editor, which is included with Outlook, offers basic editing and word processing capabilities. The Word Editor, which has all the editing features of Word, including grammar and spell check as you type, and signatures that automatically change with the account type. To select an email editor, choose Tools, Options, Mail Format (see Figure 5.1).

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  • [ Team LiB ] Using Contacts for Mail Merge Mail merge is possibly the most popular reason for accessing Outlook data from Word. Mail merge makes it easy to create address labels, personalized letters, and address books. You can start mail merges from either Outlook or Word, and a number of options are available to you for configuring the mail merge. By opening Word and using the Tools, Letters and Mailings, Mail Merge menu selection to begin the merge, you limit the number of contact fields available for use as merge fields to common mail fields. When you start the...

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  • [ Team LiB ] Configuring Printing Options Outlook comes preconfigured with print styles and many people never change the defaults. However, you can change them if you want to or you can create your own print styles. If you want to use the print style another time, choose Define Styles and Copy. Give your style a name and close the Define Styles dialog.

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  • [ Team LiB ] Controlling How Outlook Opens Use the following switches to control how you start Outlook, including switches that enable you to disable the Navigation Pane or reading pane. You can also use switches to select a specific profile when Outlook loads, disable Outlook's capability to check whether it's the default mail client, and disable an automatic mail check. Additional startup switches are discussed in the "Diagnostic Switches" section, including /Safe switches and switches used to clean special items, such as reminders or rules. ...

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  • [ Team LiB ] Understanding Outlook's Security One of Outlook's strengths is its programmability. Outlook supports VBA, enabling you to use procedures to automate many mundane tasks. When you need more than VBA provides, you can install COM add-ins to provide features that Microsoft didn't build into Outlook. A Component Object Model (COM) add-in is an application that uses the host program's object model to access the host program's interface. COM add-ins add features missing from the program or improve on existing features. Extended Reminders (www.slovaktech.

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  • [ Team LiB ] Using Alerts Outlook has three types of alerts: the desktop alert, which is semitransparent and displays when new messages arrive; new alerts, which display a custom message based on rules; and alerts that are sent from SharePoint server sites to alert you when information on the site is updated. This section is about the alerts sent from SharePoint sites. Alerts that you create using the SharePoint interface aren't listed in Outlook. You must create the alert using the Manage Alerts tab in the Rules and Alerts dialog (see Figure 14.11). Figure 14.11. Use the Manage Alerts...

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  • [ Team LiB ] The Reading Pane Microsoft replaced the Preview pane with what it calls the Reading Pane. By default, the Reading Pane is on the right side of the window, although you can move it to the bottom of the window or turn it off completely. When the Reading Pane is on the right, more of the message is visible, which means less scrolling is required and your efficiency is improved when reading large volumes of email. You can change the position of the Reading Pane using the Other Settings dialog, or by right-clicking in the gray border...

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  • [ Team LiB ] Understanding Information Rights Management New to Outlook 2003, Information Rights Management (IRM) enables you to secure a message, including any attachments, to prevent the recipient from printing, forwarding, or copying the message or attachment. The recipient can open the message only after she confirms her identity by logging on to her Passport account. Although there are similarities between digital signatures and IRM, they're two distinct methods you can use to secure your messages. You can digitally sign and encrypt IRM-protected messages.

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  • [ Team LiB ] Creating and Editing Email Creating and editing messages is a fairly simple task with either Word or Outlook as your email editor. 1. Open a new message form by selecting File, New Message or select a received message and choose Reply 2. Begin typing in the message body. The Outlook editor has simple word processing features, whereas Word editor enables you to use all of Word's features. 3. When you're finished, click the Send button or use the keyboard shortcut, Ctrl+S. That was easy, but you'll probably want to configure spell checking, fonts, and other options....

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  • [ Team LiB ] Creating Custom Views The power of views comes not from the predefined views, but from the ability to create your own custom views. You can customize the current view used on any folder, create new views, or customize any of the default views included with Outlook. All custom view options are on the Custom View dialog. Open the dialog by rightclicking on the field names at the top of the list pane and selecting Custom. The options you can choose from when customizing or creating views include...

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  • [ Team LiB ] Creating Your Own Command Bars One of the most powerful features in Office is the capability to customize your workspace so that you can have the tools you need the most at your fingertips and remove the tools you don't use. Creating a Custom Toolbar Creating a custom toolbar is as easy as opening the Customize dialog, selecting the Toolbar tab, and choosing New. Enter a name for your toolbar in the New Toolbar dialog box that appears, click OK, and you've created a new toolbar (see Figure 16.11). For the toolbar to be useful, you...

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  • [ Team LiB ] Using Advanced Find Because I have several contacts whose names are Becky and correspond with other Beckys, I have quite a few search results to sort through when I use Find. I could search for Becky using her last name also, but it would miss the items in which only her first name was used. In this case, it would be better to use Advanced Find because I would be able to use additional criteria in my search and could narrow the results. Advanced Find has the capability to use multiple conditions so that you can...

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  • [ Team LiB ] Choosing Your Quoting Format Open Tools, Options, E-mail Options and choose your quoting options at the bottom of the dialog. The choices for replies and forwards are

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