Lecture Chapter 1: Presentation system Microsoft powerpoint 2007

CHAPTER I

PRESENTATION SYSTEM

MICROSOFT POWERPOINT 2007

1. Working with Presentations

2. Working with Graphics Objects

3. Working with Sound and Animation

4. Creating Support Materials

5. Giving a Presentation

Contents

1. Explore the PowerPoint Window  Presentations are sequences of slides, also called pages or screens, that usually incorporate text, sound, graphics, and animation.

 Used by:

 Businesses to present information  Teachers or students in classrooms

Working with Presentations

1. Explore the PowerPoint Window  Click Start Program  Microsoft office  Microsoft

Office button

Powerpoint

Toolbar

Window control button

Tabbed panel

Menu bar

Slide panel

Notes pane

Working with Presentations

2. New an presentation  Click Ofice buttonSelect New or

Press CTRL+N  Make contents for presentation.



in Toolbar or



Click Save button CTRL+S. Select dirver, folder and set name for fileClick Save

Or  Click

From

File menuClick New Select AutoContent wizard…To create a presentation using the AutoContent Wizard.

Working with Presentations

3. Open and Save an Existing presentation  Click Office buttonSelect Open or CTRL+O.  Select dirver, folder and fileClick Open  Click Office buttonClick Save or Click Save button in

Toolbar or CTRL+S.

 Click File menuClick Save AS… To save file with

another name.

Slide tab

Outline tab

Slide Show button

Normal View button

Slide Sorter View button

Working with Presentations

5. Menu Home:

Formatting text

Create Slide

Copy, Cut, Paste,

Bullet, Number, Align, Tab

Drawing Shapes

Find, Replace

Working with Presentations

5. Home menu: new Slide  Click Home menuSelect New slide

 Select pattern or Press

CTRL+MTo create new Slide  Duplicate Select SlideTo create

Slide the same current slide  Slide From OutSlideTo create

Slide from OutSlide

 ReuseTo create slide is existing

Working with Presentations

5. Menu Home: Apply slide layout  Click Home menuClick Layout button Select pattern

Working with Presentations

5. Menu Home: Font

Working with Presentations

5. Menu Home: Paragraph

Working with Presentations

5. Menu Home: Drawing

Working with Presentations

5. Menu Home: Drawing

Working with Presentations

5. Menu Home: Drawing

Working with Presentations

5. Menu Home: Editing

Working with Presentations

6. Menu Insert:

Working with Presentations

6. Menu Insert: Table

Working with Presentations

6. Menu Insert: Picture, Clip Art, Photo Album

Working with Presentations

6. Menu Insert: SmartArt

Working with Presentations

6. Menu Insert: Chart

Working with Presentations

6. Menu Insert: Hyperlink

Working with Presentations

6. Menu Insert: Action

Working with Presentations

6. Menu Insert: Header & footer, Date&Time

Working with Presentations

6. Menu Insert: WordArt

Working with Presentations

6. Menu Insert: Symbol

Working with Presentations

6. Menu Insert: Object

Working with Presentations

6. Menu Design:

Working with Presentations

6. Menu Design: Page Setup

Working with Presentations

6. Menu Design: Page Setup

Working with Presentations

6. Menu Insert: Link - Action

Working with Presentations

6. Menu Insert: Text – Header & Footer

Working with Presentations

6. Menu Insert: Text – WordArt

Working with Presentations

6. Menu Insert: Text – Date & Time, Slide Number

Working with Presentations

6. Menu Insert: Text – Symbol

Working with Presentations

6. Menu Insert: Text – Object

Working with Presentations

6. Menu Insert: Media Clip – Movie, Sound

Working with Presentations

7. Menu Design:

Working with Presentations

7. Menu Design: Page Setup

Working with Presentations

7. Menu Design: Themes – Color – Fonts - Effects

Working with Presentations

7. Menu Design: BackGround – Background Style, Hide

Background Graphics

Working with Presentations

8. Slide Master  Click View menuSelect…

Working with Presentations

9. Add a Slide the presentations  Click Home menuSelect New slide

 Select pattern or Press

CTRL+MTo create new Slide  Duplicate Select SlideTo create

Slide the same current slide  Slide From OutSlideTo create

Slide from OutSlide

 ReuseTo create slide is existing

Working with Presentations

10. Check Spelling  Click Review menuSelect …

Working with Presentations

11. Menu View  Click View menuSelect …

Working with Presentations

11. Set Transitions  Effect in Slide

 Click Slide Show menuSlide Transition…  Select effect in Apply to Selected Slides frame

 Effect in each component of slide

 Click Slide Show menu Custom Animation…  Select Effect in Add Effect

Working with Presentations

12. Preview a Presentation

 Click Slide Show menuView show (F5)To

show from first slide to last slide.

 Click Slide Show button to show current slide.

Working with Graphic Objects

1. Insert Clip Art

 Click Insert menuPictureClip ArtSelect Organize

Clips…Or Clip art on Office Online

 Select and Drag Clip art into Slide

Tools for changing Image

Working with Graphic Objects

2. Insert Pictures from Other Sources

Insert menuPictureFrom

FileSelect

 Click

FileClick Insert button.

Working with Graphic Objects

3. Insert WordArt

 Click Insert menuPictureWordArt…

Working with Graphic Objects

4. Insert Organization Chart

 Click Insert menuPicture Organization Chart

KHOA

CNTT

KETOAN KIEMTOAN

TAICHINH NGANHANG

Working with Graphic Objects

5. Import Images from a Scanner or Digital Camera

 Click Insert menuPicture Select From a Scanner or

Camera…

 Click the device drop-downSelect device you want to

import from scanner or camera

Working with Graphic Objects

6. Draw Your Own Objects

 Click Insert menuPicture Select AutoShapes

Working with Graphic Objects

7. Manipulate Objects and Graphics  Click Draw in drawing barSelect

 Resize, Move, Copy, Delete Objects  Rotate and Adjust Objects  Group, Ungroup, Regroup  Order  Nudge  Alidg or Distribute  Rotate

Working with Graphic Objects

8. Add a Table  Insert a table: Click Insert menu TableInput rows and Columns number.

 Modify a table: Right click into TableSelect Tables and Borders/Table

Working with Graphic Objects

KẾT QUẢ TRẬN ĐẤU

BẢNG A

Nga – Iran

2 -0 Singapore – Iran

0 - 5

VN – Singapore

1 -0 Singapore – Nga

1 - 1

VN – Nga

1 -0 VN – Iran

2 - 2

BẢNG B

Malaysia–Bungari

1 –1

Bungary–TQ

1 – 2

Hàn Quốc–TQ

2 –1

Hàn Quốc–Bungari

5 – 1

Hàn Quốc–Malaysia

3 -0

TQ–Malaysia

3 - 0

Working with Graphic Objects

9. Create a Chart  Insert a Chart: Click Insert menu

Chart.

 Modify and Format a Chart: Double click into ChartRight click, select  Chart Type.



Format Data Series Format walls Format legend 3D-view Format option



Working with Sound and Animations

1. Insert a Sound Object  Add Sound from Clip Organizer: Click Insert menu Movies

and SoundSound from the Clip Organizer.

 Add Sound File: Click Insert menu Movies and Sound

Sound From File.

 Add Sound from CD-ROM: Click Insert menu Movies and

SoundPlay CD Audio Track

 Record a Sound on a Slide: Click Insert menu Movies and

SoundRecord a sound

Working with Sound and Animations

2. Import Movies  Add Movies from Clip Organizer: Click Insert menu Movies

and SoundMovies from the Clip Organizer.

 Add a Video File: Click Insert menu Movies and Sound

Movies From File.

Working with Sound and Animations

3. Use an Animation Scheme  Select the slide or slides you want the scheme to effect.  Click Slide Show menuAnimation Schemes

Working with Sound and Animations

4. Customize Animation  Select an Object Click Add Effect button in the Custom

Animation task paneSelect...



Entrance controls how the element comes into view on the slide. Emphasis adds an animation to the element after the object is displayed. Exit controls how the element is removed from the slide.

 Motion Paths allows you to specify a path along which an object will



travel. Sound Actions allows you to control when a sound is played , paused, or stopped.

1. Use Notes  Creating notes is to help you remember what to say when you

give the presentation.

 Click View menu Select notes page 2. Format Notes Pages  Click Format menuSelect

 Background  Notes master  Notes layout



Font

Creating Support Materials



3. Preview and Print Notes Pages  Click Print Preview button in toolbar  In Print What, select Notes Page  Click Option, select  Header and Footer  Color/GrayScale Scale fit to page Frame Size Print to order

Creating Support Materials

4. Prepare Ahdience Handouts  Handouts are designed to be used by your audience  Format Handout: Click View menu MasterHandout Master  Preview and Print Handouts: Click Print Preview button in

toolbar. In Print What, select handout layout.

 Print an Outline: Click Print Preview button in toolbar. In Print

What, select Print an outline.

Creating Support Materials

5. Create Overheads and 35 mm Slides  Create Overheads: Click File menu Page SetupClick the Slides sized for listClick OverheadOkClick Print preview Click Print

 Create 35mm Slides: Click File menu Page SetupClick the

Slides sized for listClick 35mm SlidesOk.

Creating Support Materials

6. Export Notes, Handout, or an Outline to Word  Click File menu Send toClick Microsoft Word

Creating Support Materials

1. Hides  Select SlideClick Slide show menu Hide Slide 2. Create a Custom Show  Click Slide Show menuClick Shows  Click the New button to open the Define Custom Show dialog

box.

 Select the slides you want to include in the show from the Slides

in Presentation list.  Click Add Click Ok  Click Show to see if you need to make adjustmentsClick Close

Giving a Presentation

3. Insert Hyperlinks  Create a Hyperlink to a Slide in the Current Presentation or a Custom Show: To create a hyperlink to a slide the current presentation or to a slide in a custom show.



Select the text, graphic, or other object you want to use as the hyperlink.

 Click Insert menu Hyperlink.



Select Place in This DocumentClick the slide or the custom show you want to link toClick Ok.

Giving a Presentation

3. Insert Hyperlinks  Create a Hyperlink to a Slide in Another Presentation or a Custom Show: To create a hyperlink to a slide in a different presentation.



Select the text, graphic, or other object you want to use as the hyperlink.

 Click Insert menu Hyperlink.



Select Existing File or Web PagePlace in This DocumentClick Current Folder, or Browse Pages or Recent Filethe slide or Web or the custom show you want to link toClick Ok.

3. Insert Hyperlinks  Create a Hyperlink to an E-Mail Address: To create a hyperlink that display an e-mail message window pre-addressed to a particular e-mail address.



Select the text, graphic, or other object you want to use as the hyperlink.

 Click Insert menu Hyperlink.



Select E-mail Address Type an E-mail address Click Ok.

Giving a Presentation

3. Insert Hyperlinks  Create a Hyperlink to a Data File or Web Page: To create a

hyperlink to a data file.



Select the text, graphic, or other object you want to use as the hyperlink.

 Click Insert menu Hyperlink.



Select Existing File or Web Page Click File or Web page Click Ok.

Giving a Presentation

3. Insert Hyperlinks  Create a Hyperlink to a New Document: To create a hyperlink

to a file at the same time.



Select the text, graphic, or other object you want to use as the hyperlink.

 Click Insert menu Hyperlink.



Select Create New Document Click File Click Ok.

Giving a Presentation

4. Add Action Buttons  Click Slide Show menu Select Action Buttons Click type of

button you want to add.

 Clide and Drag on the slide to draw the button in the size and

position you want it to appear.

 Select hyperlink or Run Program  Click a link or a Program

that you want.

Giving a Presentation

4. Set Up Slide Timings  Click Slide Show menu Select On My Click or Automatically

after.

5. Set Up The Show  Click Slide Show menu Set Up Show

Giving a Presentation

6. Deliver On-Screen Presentations  Use a Secondary Monitor:  After connecting the second monitor, open the Control Panel  Double click the Display iconClick the Setting tabSelect a monitor and designate it as the main monitorby clicking use this device as the primary monitor.

 Click the icon for the secondary monitor and click Extend my Windows

desktop onto this computerClick Ok.

 In Powerpoint, rerun the setup for the presentation by clicking Slide Show on

the menu bar and clicking Set Up Show.

 Click the arrow on the Display slide show list, and select the monitor you want

presentation displayed on.

 Click the Show Presenter View option and click Ok.

Giving a Presentation

7. Deliver Online Presentations Preview a Presentation:  Click File menuClick Web Page Preview Publish after Previewing  Click File menuClick Save as Web PageSelect Folder  Click the arrow on the Save as type list and click the type of file you want to

create Web page or Web archive.

 If you choose to save the presentation as a Web page, PowerPoint saves the presentation in HTML format and creates a folder to hold the files required to create the pages.

 If you want more control over the Web presentationClick the Publish button to open the Publish as Web Page dialogSelect the slides you want to publishClick the Display speaker notes option if you want to make your notes visible to the use.

Giving a Presentation

7. Deliver Online Presentations Broadcast a Presentation:  If you want to include live video or sound, connect a video

camera and/or microphone to your computer and test them.

 Click Slide ShowClick Online BroadcastClick Start Live

Broadcast Now.

Set Password:  Tools Options…Security options

Giving a Presentation

Lecture Chapter 1: Presentation system Microsoft powerpoint 2007