Lecture "Commercial Correspondence - Unit 3: Offers and cover letters of offers" to give students the knowledge: Types of offers, firm offer, free offer (offer without engagement), main message,... Invite you to refer to the disclosures.
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Nội dung Text: Lecture Commercial Correspondence: Unit 3 - Nguyễn Mai Hương (p2)
- Commercial Correspondence
Unit 3
Offers and
Cover Letters of Offers
- What is an offer?
An offer is a promise to supply goods or
services on the terms stated.
Usually the offerer is the seller, and the
offeree is the buyer.
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- Types of offers
Firm offer
Also called Quotation with qualifying
statements
Free offer (offer without engagement)
Also called Quotation
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- Firm offer
With qualifying statements, usually about
time validity
• For acceptance within 14 days.
• The prices quoted will apply only to orders
received on or before 31 March.
Usually made to one buyer only
Without sales confirmation
Not legally binding until accepted
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- Free offer
(offer without engagement)
Without qualifying statements, and providing
negotiable terms by using adverbs “normally” or
“usually”, or by asking the customer to confirm.
May be made to several buyers.
Not legally binding even when accepted by the
buyer.
Only binding when the seller, after receipt of the
buyer’s acceptance, confirms that acceptance
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- Free offer
(offer without engagement)
• Normally we allow a 23% trade discount off
net prices with payment on a documents
against payment basis. Please let us know if
this arrangement is satisfactory.
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- Parts of an offer
1. Opening
Express thanks for the enquiry and/or
pleasure in offering
2. Main message
Mention at least 7 terms and conditions
3. Closing
Express hope for orders and future
business
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- Opening
Free offer:
•We thank you very much for your enquiry of…
(asking) for … and are happy/ glad/ pleased to
make you an offer on the following terms and
conditions.
•We … and take pleasure in making you an
offer for the said goods.
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- Opening
Firm offer:
•We thank you for… and are happy to offer firm
until 25 March 20__ on the terms and conditions
as follows.
•We are pleased to make you a firm offer,
subject to acceptance within 21 days, for 10
machines …
•We thank you … to make you an offer which is
valid until October 20__ on the following terms
and conditions.
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- Opening
Firm offer: Useful expressions
•We are pleased to make you an offer which is
valid until …
•We are pleased to offer firm until …
•This offer is firm for 20 days …
•This offer remains open for acceptance within
15 days …
•This offer is subject to acceptance within …
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- Main message
Mention at least 7 terms and conditions:
1.Name of the goods
2.Quality and specification
3.Quantity
4.Details of prices
5.Packing and marking
6.Delivery
7.Terms of payment
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- Main message
More terms and conditions with machines :
8.Technical documents
9.Warranty or guarantee
Others:
•Discounts
•Offering items not asked for
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- Main message
1. Name of the goods/commodity
woolen sweaters, style L29
Style L29 woolen sweaters
L29 woolen sweaters/ woolen sweaters L29
washing machines, model TD236
Model TD236 washing machines
TD236 washing machines
washing machines TD236
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- Main message
2. Quality and specification
• Quality and specification: as per samples
• Quality: as per enclosed technical description
• Specification: as per enclosed catalogue No.
23/TL
3. Quantity
1,000 pieces/ units/ items/ sets …
600 tons/ metric tons/ MT tons
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- Main message
4. Prices
Price: £110.00 per unit CIF Hai Phong including
packing
5 elements:
1) Currency: £/ $/ GBP/ USD/ VND
2) Amount: 110.00
3) Unit price: per unit/ per 1,000 units/ per ton
4) Terms of price: CIF Hai Phong
5) Including/excluding packing
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- Main message
4.Prices
INCOTERMS: 4 groups
Group C (CFR, CIF, CPT, and CIP)
Group D (DAF, DES, DEQ, DDP, and DDU)
Group E (EXW)
Group F (FCA, FAS, and FOB)
Others:
Carriage Paid (C/P): charges paid by the sender
Carriage Forward (C/F): charges paid by the receiver
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- Main message
4. Prices
INCOTERMS
• £30,000.00 CIF Hong Kong (the price includes all
delivery costs to Hong Kong – cost, insurance
and freight)
• USD35,000.00 FOB Rotterdam (the price
includes delivery costs to when the goods are on
board ship at Rotterdam)
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- Main message
5. Packing and marking
• Packing: in export customary packing
• Packing: in seaworthy cartons
marked/numbered 16
• Packing: in seaworthy wooden cases for long
voyage
• Marking: upon the buyer’s instructions
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- Main message
6. Delivery
• Delivery: in one lot/ shipment in December
08, 20__
• for immediate shipment
• The machines can be dispatched within 6
months from receipt of your formal order.
• Shipment: within 34 weeks of receiving order
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- Main message
7. Terms of payment
Bank draft/ banker’s draft
Bank transfer (mail, telegraphic)
Bill of exchange (sight draft or term draft)
• Sight draft: a bill of exchange payable
immediately upon acceptance (accept to pay)
• 60 days (after) sight: payable within 60 days of
acceptance (60 D/S)
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