STATE OF ILLINOIS REGIONAL OFFICE OF EDUCATION #40 FINANCIAL AUDIT_part1

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Nội dung Text: STATE OF ILLINOIS REGIONAL OFFICE OF EDUCATION #40 FINANCIAL AUDIT_part1

STATE O F I LLINOIS R EGIONAL O FFICE O F E DUCATION #40 FINANCIAL AUDIT F or t he y ear ended J une 30, 2009 Performed as Special Assistant Auditors for the A uditor G eneral, State o f Illinois This is trial version www.adultpdf.com
C ALHOUN, G REENE, J ERSEY AND MACOUPIN C OUNTIES R EGIONAL O FFICE O F E DUCATION #40 TABLE O F C ONTENTS Page(s) O FFICIALS . F INANCIAL R EPORT S UMMARY 2-3 F INANCIAL S TATEMENT R EPORT SUMMARy......................................................... 4 INDEPENDENT A UDITORS' REPORT............................................................................ 5-6 R EPORT O N I NTERNAL C ONTROL O VER F INANCIAL R EPORTING AND O N C OMPLIANCE AND O THER M ATTERS BASED ON AN AUDIT O F F INANCIAL STATEMENTS P ERFORMED I N ACCORDANCE W ITH G OVERNMENT AUDITING S TANDARDS 7-8 S CHEDULE O F FINDINGS................................................................................................. 9-15 C ORRECTIVE A CTION P LAN F OR C URRENT-YEAR AUDIT FINDINGS 16-18 S UMMARY S CHEDULE O F P RIOR A UDIT FINDINGS 19 M ANAGEMENT'S D ISCUSSION AND A NALySIS 2 0A-20G B ASIC FINANCIAL STATEMENTS: G overnment-wide Financial Statements: Statement o f Net A ssets 21 S tatement o f Activities.......... 22 Fund Financial Statements: Balance Sheet - Governmental Funds........ 23 Reconciliation o f the Governmental Funds Balance Sheet to the Statement o f Net Assets............................................................................................. 24 Statement o f Revenues, Expenditures and Changes in Fund Balances Governmental Funds.................... 25 Reconciliation o f the Statement o f Revenues, Expenditures and Changes in Fund Balances t o t he Statement o f Activities - Governmental Funds 26 Statement o f Net A ssets - Proprietary Funds................................................................. 27 This is trial version www.adultpdf.com
C ALHOUN, G REENE, J ERSEY AND M ACOUPIN C OUNTIES R EGIONAL O FFICE O F E DUCATION # 40 T ABLE O F C ONTENTS (Continued) Page(s) B ASIC F INANCIAL S TATEMENTS: (Continued) Fund Financial Statements: (Continued) Statement o f Revenues, Expenses and Changes in Fund Net Assets Proprietary Funds 28 Statement o f Cash Flows - Proprietary Funds 29 Statement o f Fiduciary Net Assets - Fiduciary Funds 30 Notes to Financial Statements 31-55 R EQUIRED S UPPLEMENTARY I NFORMATION: Illinois Municipal Retirement Fund - Schedule o f Funding Progress 56 S UPPLEMENTAL I NFORMATION: General Fund: Combining Schedules: Combining Schedule o f Accounts - General Fund 57-59 Combining Schedule o f Revenues, Expenditures and Changes in Fund Balances - General Fund Accounts.. 60-62 Individual Schedule: Budgetary Comparison Schedule - General Fund Accounts ROE/ISC Operations Project #09-3730-00 63 Education Fund: Combining Schedules: Combining Schedule o f Accounts - Education Fund..................... 64-69 Combining Schedule o f Revenues, Expenditures and Changes in Fund Balances - Education Fund Accounts............................................................. 70-75 This is trial version www.adultpdf.com
C ALHOUN, G REENE, J ERSEY AND M ACOUPIN C OUNTIES R EGIONAL O FFICE O F E DUCATION #40 T ABLE O F C ONTENTS (Continued) Pagels) S UPPLEMENTAL I NFORMATION: (Continued) Education Fund: (Continued) Individual Schedules: Budgetary Comparison Schedule - Education Fund Accounts Truants Alternative/Optional Education Project #09-3695-00 76 Budgetary Comparison Schedule - Education Fund Accounts Title II - Teacher Quality Project #09-4932-00 77 Budgetary Comparison Schedule - Education Fund Accounts Title IV - Safe and Drug Free Schools Project #09-4400-00 78 Budgetary Comparison Schedule - Education Fund Accounts Regional Safe Schools Project #09-3696-00 79 Budgetary Comparison Schedule - Education Fund Accounts Adult Education - Performance Project #536 AB 80 Budgetary Comparison Schedule - Education Fund Accounts Adult Education - State Basic Project #536 AB 81 Budgetary Comparison Schedule - Education Fund Accounts Adult Education - Public Assistance Project #536 AB 82 Budgetary Comparison Schedule - Education Fund Accounts Adult Education - Federal Basic Project #536 AB 83 Budgetary Comparison Schedule - Education Fund Accounts Mathematics and Science Partnerships Project #08-4936-00 84 This is trial version www.adultpdf.com
C ALHOUN, GREENE, J ERSEY AND MACOUPIN COUNTIES R EGIONAL O FFICE O F E DUCATION #40 TABLE O F C ONTENTS (Continued) Pagels) S UPPLEMENTAL I NFORMATION: (Continued) Education Fund: (Continued) Individual Schedules: (Continued) Budgetary Comparison Schedule - Education Fund Accounts English Language Learners Professional Development Project #09-4999-PD 85 Budgetary Comparison Schedule - Education Fund Accounts Beginning Teacher Induction and Mentoring Project #08-3982-01 86 Budgetary Comparison Schedule - Education Fund Accounts Beginning Teacher Induction and Mentoring Project #09-3982-00 87 Nonmajor Funds: Combining Statements: Combining Balance Sheet - Nonmajor Special Revenue Funds............................... 88-91 Combining Statement o f Revenues, Expenditures and Changes in Fund Balances - Nonmajor Special Revenue Funds............................................ 92-95 Agency Funds: Combining Statements: Combining Statement o f Fiduciary Net Assets - Agency Funds 96 Combining Statement o f Changes in Assets and Liabilities Agency Funds 97-98 Schedule o f Disbursements to School District Treasurers and Others Distributive Fund...................................................................................................... 99 This is trial version www.adultpdf.com
This is trial version www.adultpdf.com
C ALHOUN, G REENE, J ERSEY AND M ACOUPIN C OUNTIES R EGIONAL O FFICE O F E DUCATION # 40 F INANCIAL R EPORT S UMMARY The financial audit testing perfonned during this audit was conducted in accordance with Government Auditing Standards and in accordance with the Illinois State Auditing Act. A UDITORS' R EPORTS T he auditors' reports do not contain scope limitations, disclaimers, or other significant non-standard language. S UMMARY O F A UDIT F INDINGS N umber o f P rior A udit T his A udit Audit findings 2 Repeated audit findings 1 Prior recommendations implemented o or not repeated 3 Details o f audit findings are presented in a separate report section. Additional matters which were less than significant deficiencies or material weaknesses but more than inconsequential, have been reported in a Management Letter o f Comments to the Regional Superintendent. In prior years, these issues may have been included as immaterial findings in the auditors' reports. S UMMARY O F F INDINGS Item No. Page Description Finding Type FINDINGS (GOVERNMENT AUDITING STANDARDS) 09-01 11-12 Controls Over Financial Statement Preparation Material Weakness 09-02 13-14 Inadequate Internal Control Procedures Material Weakness FINDINGS (FEDERAL COMPLIANCE) No findings were noted for the year ended June 30,2009. This is trial version 2 www.adultpdf.com
C ALHOUN, GREENE, J ERSEY AND MACOUPIN C OUNTIES R EGIONAL O FFICE O F E DUCATION #40 FINANCIAL R EPORT S UMMARY (Continued) S UMMARY O F F INDINGS (Continued) Finding Type Item No. Page Description PRIOR FINDINGS NOT REPEATED (GOVERNMENT AUDITING STANDARDS) There were no prior findings not repeated for the year ended June 30, 2009. PRIOR FINDINGS NOT REPEATED (FEDERAL COMPLIANCE) There were no prior findings. E XIT C ONFERENCE An informal exit conference was held on September 1,2009. Attending were Larry D. Pfeiffer, Regional Superintendent, Beverly Kinser, Bookkeeper for the Regional Office o f Education #40, Marilyn Rogers, Bookkeeper for the Regional Office o f Education #40, Heather Wolke, CPA, Travis Brading and Michelle Nuzum, all with West & Company, LLC. The responses to the recommendations were provided by Larry Pfeiffer via email dated March I I, 2010. This is trial version 3 www.adultpdf.com
CALHOUN, GREENE, JERSEY AND MACOUPIN COUNTIES REGIONAL OFFICE OF EDUCATION #40 FINANCIAL STATEMENT REPORT SUMMARY The audit o f the accompanying basic financial statements o f Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education #40 was performed by West & Company, LLC. Based on their audit, the auditors expressed an unqualified opinion on the Agency's basic financial statements. This is trial version 4 www.adultpdf.com
r --------------WEST & COMPANY, L L C - - - - - - - - - - - - - - , CERTIFIED PUBLIC ACCOUNTANTS M EMBERS & CONSULTANTS OFFICES E. LYNN FREESE RICHARD C. W EST 6 13 B ROADWAY A VENUE KENNETH L. V OGT EDWARDSVILLE P.O. BOX 945 BRIAN E. D ANIELL M AnOON, ILLINOIS 61938 EFFINGHAM JANICE K. R OMACK GREENVILLE DIANA R. SMITH M AnOON (217) 235-4747 D. RAIF P ERRY www.westcpa.com S ULLIVAN J OHN H. V OGT INDEPENDENT AUDITORS' R EPORT Honorable William G. Holland Auditor General State o f Illinois As Special Assistant Auditors for the Auditor General, we have audited the accompanying financial statements o f t he governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information o f t he Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education #40, as o f and for the year ended June 30, 2009, which collectively comprise the Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education # 40's basic financial statements as listed in the table o f contents. These financial statements are the responsibility o f the Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education # 40's management. Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States o f America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General o f the United States. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free o f material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and the significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinions. [n o ur opinion, the financial statements referred to above present fairly, in all material respects, the respective financial position o f the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information o f the Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education #40, as o f June 30, 2009, and the respective changes in financial position and cash flows, where applicable, thereof for the year then ended in c onformity with accounting principles generally accepted in the United States o f America. This is trial version Member o f Private Companies Practice Section www.adultpdf.com 5
In accordance with Government Auditing Standards, we have also issued a report dated May 5, 2010 on our consideration o f t he Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education # 40's internal control over financial reporting and on our tests o f its compliance with certain provisions o f laws, regulations, contracts, and grant agreements and other matters. The purpose o f t hat report is to describe the scope o f o ur testing o f internal control over financial reporting and compliance and the results o f t hat testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part o f an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results o f o ur audit. The Management's Discussion and Analysis and Illinois Municipal Retirement Fund - Schedule o f Funding Progress on pages 20A-20G and 56 are not a required part o f the basic financial statements but are supplementary information required by accounting principles generally accepted in the United States o f America. We have applied certain limited procedures, which consisted principally o f inquiries o f management regarding the methods o f measurement and presentation o f t he required supplementary information. However, we did not audit the information and express no o pinion on it. O ur audit was conducted for the purpose o f forming opinions on the financial statements that collectively comprise the Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education # 40's basic financial statements. The combining and individual nonmajor fund financial statements, budgetary comparison schedules, and Schedule o f Disbursements to School District Treasurers and Others are presented for purposes o f additional analysis and are not a required part o f t he basic financial statements. The combining and individual nonmajor fund financial statements, budgetary comparison schedules, and Schedule o f Disbursements to School District Treasurers and Others have been subjected to the auditing procedures applied in the audit o f the basic financial statements and, in o ur opinion, are fairly stated in all material respects in relation to the basic financial statements taken as a whole. May 5, 2010 This is trial version www.adultpdf.com 6
, ---------------WEST & COMPANY, L L C - - - - - - - - - - - - - - - , CERTIFIED PUBLIC ACCOUNTANTS MEMBERS & CONSULTANTS E. LYNN FREESE OFFICES RICHARD C. WEST 613 BROADWAY AVENUE KENNETH L. VOGT P.O. BOX 945 EDWARDSVILLE BRIAN E. DANIELL MATTOON, ILLINOIS 61938 EFFINGHAM JANICE K. ROMACK GREENVILLE DIANA R. SMITH MATTOON (217) 235·4747 D. RAIF PERRY JOHN H. VOGT www.westcpa.com SULLIVAN R EPORT O N INTERNAL C ONTROL O VER FINANCIAL R EPORTING AND ON COMPLIANCE AND O THER MATTERS BASED ON AN AUDIT O F F INANCIAL STATEMENTS P ERFORMED IN ACCORDANCE W ITH G OVERNMENT AUDITING S TANDARDS Honorable William G. Holland Auditor General State o f Illinois As Special Assistant Auditors for the Auditor General, we have audited the financial statements o f the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information o f the Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education #40, as o f and for the year ended June 30, 2009, which collectively comprise the Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education # 40's basic financial statements and have issued our report thereon dated May 5, 2010. We conducted our audit in a ccordance with auditing standards generally accepted in the United States o f A merica and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General o f the United States. I nternal Control O ver F inancial Reporting In planning and performing our audit, we considered the Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education # 40's internal control over financial reporting as a basis for designing our auditing procedures for the purpose o f expressing our opinions on the financial statements, but not for the purpose o f expressing an opinion on the effectiveness o f the Calhoun, Greene, Jersey and Macoupin Counties Regional Office o f Education # 40's internal control over financial reporting. Accordingly, we do not express an opinion on the effectiveness o f the Calhoun. Greene, Jersey and Macoupin Counties Regional Office o f Education #40"s internal control over financial reporting. Our consideration o f the internal control over financial reporting was for the limited purpose described in the preceding paragraph and was not designed to identify all deficiencies in the internal control over financial reporting that might be significant deficiencies or material weaknesses and therefore, there can be no assurance that all deficiencies, significant deficiencies, or material weaknesses have been identified. However, as described in t he accompanying Schedule o f Findings, we identified certain deficiencies in internal control over financial reporting that we consider to be material weaknesses. This is trial version Member o f P rivate Companies Practice Section www.adultpdf.com 7