Tập tài liệu giảng dạy Tin học văn phòng (dành cho lớp bồi dưỡng nghiệp vụ chức danh công chức văn phòng – thống kê xã khu vực trung du, miền núi và dân tộc)

BQNQIVV<br /> <br /> TIN HOC VAN PHONG<br /> <br /> •<br /> TAp TAl LIEU GIANG DAY<br /> .<br /> .<br /> .<br /> <br /> DANH eHO LOP BOI DUf1NG NGHIEP VU<br /> <br /> emYe DANH eONG emYe VAN PHONG-THONG KE xX<br /> <br /> KHU VVe TRUNG DU, MIEN NUl VA DAN TOe<br /> <br /> (Ban hanh kem theo Quyit ainh s6: 348IQD-BNV ngily 19 thang 4 nam 2012<br /> eua B(J truimg B(J N(Ji v~)<br /> <br /> HaN(Ji - 2012<br /> <br /> <br /> -~<br /> <br /> MVCLVC<br /> <br /> Trang<br /> :..<br /> <br /> '· .,. I~U<br /> L al gial th·"<br /> <br /> .<br /> <br /> PHAN I: UNG DT/NG CNTT V Ao CONG TAc VAN THU<br /> BAI 1. VAl<br /> vA NlIiJNG iJNG Dl)NG CNTf VAo CONG TAc vAN nID.<br /> ~<br /> ". ung ca an ? "<br /> 1. Nh ung nQl d b ? cua cong t' van t h u<br /> ac . .<br /> .<br /> <br /> mo<br /> <br /> ~<br /> <br /> 3. Sg ec1n thiSt phai ling d\lI1g CNTT vao eong tae van thu. ~<br /> .<br /> <br /> 5. D'ng d\lng CNTT vao quan ly van ban<br /> 6. T6 ehue, xay dgng h~ th6ng thong tin quan ly van ban<br /> <br /> .<br /> <br /> 6.1. Phdn tich h? th6ng thong tin qulm If w'in bim<br /> <br /> 6.2. T6 chuc h? th6ng ca<br /> <br /> .<br /> <br /> sa die li?u<br /> <br /> 6<br /> <br /> <br /> .<br /> <br /> 8<br /> <br /> <br /> 7. Huang d~n cai d~t chuang trinh Quan Iy van ban<br /> .<br /> BAI 2. ~nrONG DAN sir DVNG CHUONG TRiNH QUAN L Y VAN BAN.<br /> ~<br /> " an mem uan y . ., an<br /> 1. T ong quan ve ph " " Q? l' van b?<br /> .<br /> <br /> ~<br /> <br /> ...........<br /> <br /> 1+14<br /> <br /> 2<br /> <br /> . 3<br /> <br /> .<br /> 4<br /> <br /> 5<br /> <br /> 6<br /> <br /> .<br /> 6<br /> <br /> <br /> 2. Th\lc tr~ng ung dVng CNTT vao cong tac van thu<br /> 4. Nhung ung d\lng CNTT trong cong tac van thu<br /> <br /> 1<br /> <br /> <br /> 14<br /> <br /> 16+48<br /> <br /> 16<br /> <br /> <br /> 2. Quan tri h~ th6ng<br /> ,<br /> .<br /> 17<br /> <br /> 2.1. Phdn quyJn truy c(zp h? th6ng<br /> . 17<br /> <br /> " sat ?. th~<br /> 'h . ong .<br /> 22Glam<br /> ..<br /> .<br /> 19<br /> <br /> 3. Cae ehue nang h~ th6ng<br /> .<br /> 20<br /> <br /> 20<br /> <br /> 3.1. Tq,o h6 sa adu nam<br /> .<br /> 3.2. Khai bao nam<br /> .<br /> 21<br /> <br /> 3.3. Tq,o ltj,p dl! phong<br /> .<br /> 21<br /> <br /> 3.4. Khoi ph1:lc d1! phong................................................. ........... .<br /> <br /> 22<br /> <br /> 3.5. Canr · danh muc<br /> ~<br /> .<br /> 23<br /> <br /> · nhat<br /> ·<br /> 3.6. Phan lot;li thong tin<br /> . 24<br /> <br /> 3. 7. Thiit l(zp chi aQ ngdm ainh ~<br /> .<br /> 25<br /> <br /> "<br /> ·<br /> 26<br /> <br /> 4 . C ~p n h" tong tIn<br /> ~t h"<br /> ~<br /> .<br /> <br /> ;..~<br /> <br /> ~<br /> <br /> 4.1.<br /> 4.2.<br /> .<br /> 4.3.<br /> 4.4.<br /> 4.5.<br /> 4.6.<br /> 4. 7.<br /> <br /> "*<br /> <br /> 5.<br /> <br /> T6 chuc thong tin<br /> <br /> .<br /> <br /> C(zp nh(zt thong tin van bim din<br /> <br /> :<br /> ~<br /> <br /> . 33<br /> <br /> . 34<br /> <br /> 34<br /> <br /> .<br /> . 37<br /> <br /> <br /> Xem thong tin toan van<br /> Hi¢u chinh thong tin<br /> Ctj,p nhtj,t thong tin van ban di<br /> Xem thong tin toan van<br /> Hi¢u chinh thong tin<br /> <br /> .<br /> <br /> C~p nh~t vo~g luan ehuy8n<br /> -,.>_.----~<br /> <br /> 26<br /> <br /> . 27<br /> <br /> <br /> .'<br /> <br /> A<br /> <br /> 37<br /> <br /> . 37<br /> <br /> <br /> 5.1. M1:lc aich,<br /> <br /> y nghia<br /> <br /> <br /> .<br /> .<br /> <br /> 5.2. Phuong phap th1fc hi¢n<br /> <br /> 6. In mve Il;lC van ban<br /> <br /> <br /> 37<br /> 37<br /> 38<br /> 38<br /> 39<br /> 40<br /> 42<br /> <br /> .<br /> <br /> 6.1. Gi6'i thi¢u chung<br /> <br /> ~<br /> <br /> 6.2. In mlfc IlfC wln bem ain<br /> <br /> ~<br /> <br /> ..<br /> ..<br /> <br /> 6.3. In m1:lc 11:lc van ban ai<br /> <br /> <br /> .<br /> <br /> '<br /> ·<br /> <br /> 7. T1m k·t. tong tIn<br /> lern h'" <br /> 7.1. Tim kiim tuan t1f<br /> <br /> 7.2. Tim kiim t6 hfJP<br /> 8. Th6ng ke t6ng hgp <br /> <br /> .<br /> .<br /> :<br /> <br /> <br /> .<br /> <br /> ..<br /> <br /> <br /> 8.1. Thimg ke t6ng hf!p van bem ain<br /> <br /> <br /> .<br /> <br /> 8.2. Th6ng ke t6ng hfJp van blin ai<br /> <br /> <br /> .<br /> <br /> pHANII: UNG DVNG CNTT VAO CONG TAc LUU TRU<br /> <br /> BAI 3. VAl TRO vA NHiJNG UNG Dl)NG CNTf v Ao CONG TAc LlfU<br /> <br /> mu<br /> <br /> <br /> .<br /> <br /> 1. Nhfrng n9i dung ca ban Clla cong tae luu tru<br /> <br /> T'h<br /> '"<br /> , In<br /> "1' '" uu<br /> 1• 1• 1. ~ u thq,p xac d· h gl' trl· tal If/U I<br /> tru<br /> .<br /> 1.2. Th6ng ke<br /> <br /> ..<br /> .<br /> 1.3. Xay d1fng cac c6ng C1:l tra cUu khoa h9C<br /> <br /> .. <br /> uu<br /> .<br /> 14Bao quan tal If/U I<br /> tru<br /> <br /> 2. ThlJc tr~ng ung d\lng CNTT vao cong tac luu tru<br /> <br /> .<br /> 3. Sv can thiSt phai lmg d\mg CNTT vao cong tac lUll trii<br /> .<br /> 4. Nhfrng ung dl;lng CNTT trong cong tac lUll tru<br /> . <br /> 4.1. Ung dlfng CNTI'viw thu thtjp xac ajnh gi trj tai li¢u luu tru ..<br /> 4.2. Ung dlfng CNTI'vao Th6ng ke <br /> ..<br /> 4.3. Ung dlfng CNTI' a~ xdy d1!ng cae cong Clf tra cUu khoa h9c..: ..<br /> 4.4. Ung dlfng CNTT trong qulin If; kho blio qulin tai li¢u luu tru<br /> .<br /> /'0loI<br /> <br /> ?<br /> <br /> ?<br /> <br /> ,./.'"<br /> <br /> /'0loI<br /> <br /> 49<br /> 49<br /> <br /> 49<br /> 49<br /> 49<br /> 50<br /> 50<br /> <br /> 51<br /> <br /> 51<br /> <br /> 51<br /> <br /> 51<br /> <br /> <br /> 6.3. Thong tin adu ra cua cac loq.i hinh tai li¢u luu tru<br /> <br /> <br /> :<br /> <br /> 56<br /> 63<br /> <br /> .<br /> <br /> 84<br /> <br /> ..<br /> <br /> Huang d~n bien m\lc phiSu tin tai li~u lUll tm<br /> <br /> <br /> 7. HuOng d~n cai d~t chuang trinh Quan ly tai li~u luu tm<br /> <br /> BAI 4. HlJONG DAN<br /> <br /> sir DVNG CT QUAN LY TAl LI~U LUU TRU.<br /> <br /> <br /> 1. T6ng quan v@ h~ th6ng phful m@m Quan ly Tai li~u lUll trfr<br /> <br /> 2. ThiSt l~p h~ th6ng <br /> <br /> .<br /> <br /> <br /> -~<br /> <br /> B<br /> <br /> <br /> 88+111<br /> <br /> ..<br /> <br /> ~<br /> <br /> 49+87<br /> <br /> 6.2. Thong tin adu VaG cua cac loq.i hinh tai li¢u luu tru<br /> <br /> <br /> 6.1. Xdy d1!ng chudn thong tin<br /> <br /> L'l<br /> <br /> 42<br /> 42<br /> 45<br /> 46<br /> 48<br /> <br /> 52<br /> <br /> 52<br /> <br /> 52<br /> <br /> . 52<br /> <br /> 52 <br /> .<br /> 52<br /> <br /> 5. U d\lng CNTT vao quan ly tai li~u lUll trfr<br /> ng<br /> .<br /> <br /> 6. T6 chuc, xay d\f11g h~ th6ng thong tin quan ly tai li~u lUll tm<br /> <br /> <br /> •<br /> <br /> 88<br /> <br /> 89<br /> <br /> ,.<br /> ~<br /> t<br /> <br /> ~<br /> <br /> 2.1.<br /> 2.2.<br /> 2.3.<br /> '<br /> 3 . Ky<br /> .J_<br /> <br /> Khai bcw quy~n truy cc}p h¢ th6ng<br /> Quan trl· mq,ng<br /> Giam sat h¢ th6ng<br /> h·" tong tIn<br /> '.<br /> l~U h"<br /> <br /> 3.1. M¥c tlich y ngh'ia<br /> 3.2. Phuangphap cg,p nhdt<br /> 4. C~p nh~t va l(hai thac thong tin<br /> 4.1. Ctj,p nhtj,t thong tin<br /> ·<br /> 42Cq,p nh.A tong tzn van b?O trong h~ sa<br /> ..<br /> q,t h.A<br /> an<br /> 0<br /> 4.3. 11m kiim thong tin<br /> 4.4. In m¥c lij,c<br /> .A<br /> <br /> Tai<br /> <br /> li~u<br /> <br /> .<br /> <br /> tham khao<br /> <br /> :- ..J<br /> <br /> c<br /> <br /> <br /> 90<br /> <br /> .<br /> <br /> 93<br /> <br /> .<br /> <br /> .<br /> <br /> .<br /> .<br /> .<br /> <br /> .<br /> .<br /> ..<br /> <br /> v<br /> <br /> .<br /> <br /> 89<br /> <br /> 97<br /> 97<br /> 97<br /> 97<br /> 97<br /> 103<br /> 105<br /> 108<br /> 112<br /> <br /> Ph~n rnQt:<br /> <br /> UNG DVNG CONG NGH~ THONG TIN vAo CONG TAc VAN THU<br /> :<br /> <br /> Ngay nay, cung v6i SlJ phcit trien cua nSn kinh tS xii hQi, cUQc cach m~ng<br /> khoa hQc ky thu~t dang bu6c sang rnQt ky nguyen m6i, ky nguyen cua cong<br /> ngh~ thong tin. V6i tinh nang da d~ng va hi~u qua tuc thi, Cong ngh~ thong tin<br /> (CNTT) da va dang duQ'c nhiSu nganh quan tam nghien Clm va Ung d\lng.<br /> Vi~c Ung d\lng CNTT vao cong tac van phong da lam cho mO" u6c vS m9t<br /> van phong "tv dQng hoa" cua con nguai tra thanh hi~n th\lc. MQt trong nhfrng<br /> ySu t6 de van phong t\1' dQng hoa la Ung d\lng CNTT vao cong tac van thu - lUll<br /> trfr. Thgc ch~t cua vi~c Ung d\lng CNTT vao cong tac van thu - lUll tm la qua<br /> trinh xu 1y ky thll~t tv dQng hoa cac khau nghi~p V\l cua cong tac van thu (xdy<br /> d1:fflg va ban hanh van bim; quan ly van ban; quan ly con ddu) va cong tac qucin<br /> ly, tra tim tai li~u lUll trUe<br /> Tuy nhien, qua thgc tS ta th~y, v6i th\1'c tiSn phat trien phong phu cua thong<br /> tin lam cho kh6i lUQ'Ilg van him hinh thanh trong cac cO" quan ngay cang nhiSu.<br /> Trong tiOO hinh do, nSu 'dung l~i phuong phap thu cong thi khong the xu ly<br /> cac thong tin kip thai, diSu do se d~ dSn sv qua Uti d6i v6i cong tac van thu. Vi '<br /> thS, Ung d\lng CNTT la mQt t~t ySu, cAn thiSt de cac cO" quan du kha nang dap<br /> Ung nhiing tAn t~i trong cong tac van thu - lUll trfr noi rieng va gop phAn vao sg<br /> nghi~p dBi m6i cong tac van phong noi chung.<br /> De dauh gia duQ'C vai tro, vi tri cua CNTT va OOfmg Ung d\lng CNTT trong<br /> vi~c giai quySt nhfmg tAn t~i cua cong tac van thu - lUll trfr nhu thS nao, cimg<br /> v6i m\lc dich nghien cUu la n~m viing nQi dung cong tac van thu - luu tm tu do<br /> dua ra nhfrng thong tin c§n thiSt de trien khai Ung d\lng CNTT va xay d\Il1g cO"<br /> sa dfr li~u. Xu~t phat tu nhu cAu hi~n d~i hoa cong tac van thu t~i cac cO" quan,<br /> v~n de dua CNTT vao trien khai (rng d\lng co hi~u qua va th6ng nh~t tren toan<br /> qu6c c~p xii la v~n dS cAn thiSt. Day la v~n dS d~t ra c§n duQ'c nghien cUu mQt<br /> cach t6ng the, tren cO"<br /> do de trien khai Ung d\lng tren toan qu6c m9t cach<br /> th6ng nh~t, phu 'hqp v6i yeu cAu th\1'c tS.<br /> Vi~c Ung d\lng CNTT vao cong tac van thu, lUll trfr se giai quySt duQ'c v~ dS<br /> quan ly, tra tim, cung c~p thong tin mQt cach thu~n ti~n, nhanh chong va dQ<br /> chinh xac cao. Vi~c l~p cac bao cao tBng hqp theo timg HOO vvc tbvc hi~n thu~n<br /> ti~n, co the t~o l~p OOiSu bieu m~u khac OOau.<br /> ­<br /> De trien khai thlJC hi~n vi~c Ung d\lng CNTT vao cong tac van thu, luu trfr<br /> c~p xa yeu cAu mQt s6 thiSt bi cong ngh~ thong tin, bao gAm m~g may tinh, cac<br /> thiSt bi dAu cu6i va quan trQng nh~t la ph§n mSm Quan ly van ban va phAn mSm<br /> Quan ly Tai li~u lUll tm. Tuy theo yeu cAu su d\lng, co the xay d\Il1g phat trien .<br /> thea tung giai do~n.<br /> <br /> a<br /> <br /> a<br /> <br /> :r<br /> <br /> oJ<br /> <br /> sa<br /> <br /> a<br /> <br /> 1<br /> <br /> <br />